Showing results for 
Search instead for 
Did you mean: 
Level 1

Other pay types and reimbursement not showing

3 Comments 3
QuickBooks Team

Other pay types and reimbursement not showing

Hello there, @krrcpa..


Thank you for choosing QuickBooks as your accounting partner. I can share some insights about setting up employees and running payroll.


Are you referring to the pay types on the Run Payroll window or on the paycheck? If so, you have to add them on the employee's profile:

  1. Click Workers.
  2. Choose Employees tab.
  3. Click the employee name.
  4. Click the Pencil (Edit) icon beside Pay.
  5. Go to the How much do you pay *Employee name*? section.
  6. Click Add additional pay types or the Pencil (Edit) icon.
  7. Select the appropriate pay types.
  8. Click the Even more ways to pay *Employee name*.
  9. Select Reimbursement.
  10. Click Done to save changes.


Once they're selected, you should already have the designated fields on the Run Payroll window.


That should help you have the pay types, krrcpa.


If you're referring to something else, just let me know. I'll surely get back to you to provide more resolution. Have a good one. 

Level 1

Other pay types and reimbursement not showing

Following those directions exactly, the Reimbursement pay type does not show.


Other pay types and reimbursement not showing

Hi there, @ctsp.


Let's perform some basic troubleshooting steps to determine if this is a browser-specific issue. Access your QuickBooks Online account in a private window. This allows the program to run without storing cache or cookies.


To generate a private window, please follow the keyboard shortcuts below:


Google Chrome: press Ctrl Shift N  

Mozilla Firefox: press Ctrl Shift P

Microsoft Edge: press Ctrl Shift P

Safari: press Command Shift N


Once, you're signed in, follow the steps provided by my colleague, @HoneyLynn_G to add reimbursement pay types to your employees.


When done and you were able to see the reimbursement pay types, go back to the regular browser and clear the cache. But, if this doesn't work, try using another browser


However, if the issue persists after doing the troubleshooting steps, I recommend reaching out to our QBO care team. They use specific tools to do a remote session to verify what causes the issue and fix it for you.


Here's how:


  1. Go to the Help menu.
  2. From there, scroll down to click the Contact us link.
  3. Type the Reimbursement pay type does not show in the field box and then hit the Let’s talk button.
  4. Select Start messaging or Get a callback.


For your future reference you may check out this article: Supported pay types and deductions explained. This page will discuss supported pay types and deductions and how they impact federal taxes and forms.

Feel free to post here if you need further assistance while working with QBO. I'm always around to help. Take care always.

Need to get in touch?

Contact us