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imnewatthis2021
Level 1

Paying vendor with cash from drawer

I am very new to QuickBooks. I'm so far not impressed with customer support. I hope someone can help clarify. We have cash drawers and occasionally we'll buy employees' lunches, etc, with money from the drawer. How do I record this from start to finish? I've tried multiple things but had no complete luck. I've already set up the cash in drawer account but can't figure out how to offset the expense with a deposit. (Please be kind to me--I've never had formal accounting training, per se)

Solved
Best answer February 25, 2021

Best Answers
john-pero
Community Champion

Paying vendor with cash from drawer

Your cash drawer is a bank type account. You spend money out of it the same as you would a checking account. To follow all the steps during a day you are probably ending and starting the next day with a counted and verified balance. All cash sales goes into the cash drawer and at the end of the day you deposit all excess into the night drop at the bank. At least that is what happens in a normal retail store. 

 

Any money spent from the drawer during the day reduces the excess that goes to the bank.

 

Example.  Start with $50 sell $100  running balance is 150. Buy lunch for 35. Balance is 115. End of day to keep 50 you deposit 65 at bank.  Or to account for it just at days end you record a deposit of $100 in sales less $3/ cash back to the drawer, net deposit $65.

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2 Comments
john-pero
Community Champion

Paying vendor with cash from drawer

Your cash drawer is a bank type account. You spend money out of it the same as you would a checking account. To follow all the steps during a day you are probably ending and starting the next day with a counted and verified balance. All cash sales goes into the cash drawer and at the end of the day you deposit all excess into the night drop at the bank. At least that is what happens in a normal retail store. 

 

Any money spent from the drawer during the day reduces the excess that goes to the bank.

 

Example.  Start with $50 sell $100  running balance is 150. Buy lunch for 35. Balance is 115. End of day to keep 50 you deposit 65 at bank.  Or to account for it just at days end you record a deposit of $100 in sales less $3/ cash back to the drawer, net deposit $65.

View solution in original post

imnewatthis2021
Level 1

Paying vendor with cash from drawer

Thank you! This was SO much easier to understand than any of the other posts I read with a similar situation. 

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