Print 3 years of previous invoices for an audit

Hi @arjanitor 

I have made a simple program that marks invoices as "print later" so you could print those marked invoices as a batch with  1 single click. also it can filter invoices base on transaction date and customer name. If your interested, contact me on  my email: [email address removed] I will be glad to help Thanks!

So, really there isn't a way to batch print in QB. If you have to open each invoice and then click the 'print later' option, then why not just print each one, one at a time versus taking the time to click the print later option?

Thanks for joining this thread, nonameplease.

Printing transactions by batch can be done in the desktop version. However, you still have to mark the Print Later feature for each invoice.

QuickBooks is continuously improving to enhance our customers’ experience while using it. Please know your voice is important to us, and we take customer’s suggestion as an opportunity to guide us on which area of the product we need to improve on.

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Reach out to me if you have any other concerns or questions. I’m more than happy to assist further. Have a good one.

Thanks so much!  This tip saved me hours.

Do tell I am intrested in knowing I have to print multiple years of invoices

I would love to know how to do this

Hello there, drewboatlift,

I'd be glad to walk you through on how to print multiple invoices.

As mentioned by my colleague in this thread, you need to mark the Print Later box on each invoice. This will add the transaction to the print form queue and will let you print batch invoices.

You can follow the steps provided by Jen_D to see old invoices, then open each transaction from there.

After adding them to the queue, please follow the instructions below on how to print them.

1. Go to the File menu.
2. Select Print Forms, then Invoices.
   
3. On the Select Invoice to Print window, mark click OK.
   
4. On the Print Invoices window, select your printer.
5. Click Preview to view the forms you're printing.
6. Click Print when you're ready.
   

If you're having issues with printing, emailing, or saving as a PDF, check this out: Troubleshoot PDF and Print problems with QuickBooks Desktop. This article provides solutions on how to resolve this.

Keep me posted if there's anything else you need and I'd be glad to help you out.

Was there ever an update for this? I also have to print thousands of invoices for an audit which are coming from totals of A/R aging reports. 

Our engineers are still collecting more requests about this feature, @lamr.

The more requests they get about a specific feature, the more chances it will be added in the next update or QB versions.

For now, you can follow these workaround to reprint old invoices by batch. Here's how:

1. Go to Customers menu and select Income Tracker.
2. Mark the Check-box as checked for the invoices you want to print. 
3. Click Batch Actions drop-down, then choose Invoices.
4. Choose your printing preferences and click Print.

You'll want to run invoice-related reports to help with the audit in QuickBooks Desktop. You can use the Transaction List by Customer report.

Reach out to me if you have any other concerns or questions. I’m more than happy to assist further.

The above instructions will only work if the invoices being printed have an open balance.

I have been trying to get Quickbooks to add this feature for years. We represent 600+ businesses under sales tax audit each year and must provide PDF invoices over a four-year time frame. It is insane that this feature doesn't exist. There are some third-party tools but nothing is easy.

We need this as well.  Seems like a no-brainer.  We should be able to batch select & print any form type in quickbooks.  I don't understand why this doesn't exist.

Such a simple and important feature shouldn't be available in 2021 is insane