Is there a way to print all my previous 3 years worth of invoices, at once (with some kind of batch or macro command), for a government audit? They want to see each and every one (500+) and I didn't print copies as I went along, since it was always on computer memory. Thanks.
It's great to see you here, @arjanitor,
I can share some insights on how to print multiple invoices in QuickBooks Desktop.
You can print multiple invoices in QuickBooks Desktop. To do that, you'll need to open the sales transactions one a time, then mark to Print Later box. This way those items are added to the print queue. Let me guide you through the steps.
Once done, you can now start printing your sales forms. Follow the steps below:
That should get your work done, @arjanitor. Let me know if you have any questions. I'll be around to assist you with QuickBooks. Have a great day!
There's no way to batch force-print transactions that aren't marked to print.
But you can print them individually by opening each one and clicking the Print button at the top. There is no need to mark them to print later first.
Still, are you sure you need to to this, to actually print them in invoice form? A much much easier option is to create a Journal report, which shows all the accounting details for each invoice. You can filter it for TransactionType = Invoice, the desired date range, and then add typical data columns you see on an invoice that aren't there by default, such as the Item, Qty, and Rate.
Start at Reports | Accountant & Taxes | Journal to create the report.
I have made a simple program that marks invoices as "print later" so you could print those marked invoices as a batch with 1 single click. also it can filter invoices base on transaction date and customer name. If your interested, contact me on my email: [email address removed] I will be glad to help Thanks!
So, really there isn't a way to batch print in QB. If you have to open each invoice and then click the 'print later' option, then why not just print each one, one at a time versus taking the time to click the print later option?
Thanks for joining this thread, nonameplease.
Printing transactions by batch can be done in the desktop version. However, you still have to mark the Print Later feature for each invoice.
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Hello there, drewboatlift,
I'd be glad to walk you through on how to print multiple invoices.
As mentioned by my colleague in this thread, you need to mark the Print Later box on each invoice. This will add the transaction to the print form queue and will let you print batch invoices.
You can follow the steps provided by Jen_D to see old invoices, then open each transaction from there.
After adding them to the queue, please follow the instructions below on how to print them.
If you're having issues with printing, emailing, or saving as a PDF, check this out: Troubleshoot PDF and Print problems with QuickBooks Desktop. This article provides solutions on how to resolve this.
Keep me posted if there's anything else you need and I'd be glad to help you out.
Our engineers are still collecting more requests about this feature, @lamr.
The more requests they get about a specific feature, the more chances it will be added in the next update or QB versions.
For now, you can follow these workaround to reprint old invoices by batch. Here's how:
You'll want to run invoice-related reports to help with the audit in QuickBooks Desktop. You can use the Transaction List by Customer report.
Reach out to me if you have any other concerns or questions. I’m more than happy to assist further.
I have been trying to get Quickbooks to add this feature for years. We represent 600+ businesses under sales tax audit each year and must provide PDF invoices over a four-year time frame. It is insane that this feature doesn't exist. There are some third-party tools but nothing is easy.