Project Reports

Welcome back to the QuickBooks Community, E F.

I'll go over how payroll entries work in the project within QuickBooks Online. I've also got steps to ensure you can see the expense data displayed in the project.

To start with, keep in mind that the payroll expenses will only be posted to your project after you've run payroll. This could be the reason the expense is not reflected in the project.

Furthermore, you have to make sure that you're viewing the preferred type of labor cost. This is done so that you may see the correct calculation of your transaction as intended in your project.

Here's how:

1. Go to Projects.
2. Find and select the project you want to view.
3. Select the Payroll Expenses or Hourly Costs dropdown arrow and choose the one you want to view. Note: Changing this setting in one project will affect all projects.

Then, the following views and reports will calculate labor costs based on either payroll expenses or hourly costs (depending on what the switch is set to). You can refer to this article to see further details: Track hourly labor costs and profitability by project in QuickBooks Online.

In case you need steps on how you can personalize reports in QBO to format the layout so the right data shows up, you can refer to this article: Customize reports in QuickBooks Online.

If I can be of help while managing your project transactions in QBO, please let me know by leaving a comment below. I'll be always here ready to help, E F. Have a good one.

 i don't run payroll in quickbooks  i use a different software and i only assign it to a project once i see the money left the bank through the banking section in QBO 

Thanks for getting in touch with the Community @E F.

I can help you with your concern regarding an expense transaction that does not reflect your project. Firstly, you need to verify if the payroll expense is correctly assigned to the specific project. To do this, you can open the project and review the transaction list. If you can see it there, it should also show on the profitability report. 

If the expense is not showing on the report despite appearing in the transaction list, please check if the report period and other filters are set up correctly. 

If the expense is not showing in the transaction list for the project, you need to categorize the payroll expense again on the banking page and make sure it is correctly assigned to the project.

I'd also recommend checking out these articles for more reference about learning how to run basic reports in QuickBooks: Run reports in QuickBooks Online.

If you need additional guidance or still have questions about the project report, don't hesitate to leave a reply; the Community is happy to help.