Purchases by Item Report

kikiimags · ‎December 04, 2025

I ran a purchases by item report, and some of the purchases are missing. I checked all the invoice entries, and they are all posted the same, with the item specified.

jenop2

Thanks for joining us here, kikiimags. Reviewing the vendor invoices was an excellent initial step in looking for the missing items.

There are a few possible reasons and troubleshooting steps to consider to make sure they appear on the report.

First, let's confirm the report's settings are inclusive of all transactions. Go to the Dates section and make sure the filter is wide enough to capture all of your purchases.

If the date range is correct, missing items can sometimes be caused by data corruption within the company file. If this is the case, you can use the Rebuild Data Utility tool to resolve common file issues. Check out this article for a step-by-step guide: Fix data damage on your QuickBooks Desktop company file.

After running the Rebuild Data utility, go back to the Purchases by Item report and check if all items are now showing up.

Please know that you can always get back here if you need anything else.

View solution in original post

jenop2

Thanks for joining us here, kikiimags. Reviewing the vendor invoices was an excellent initial step in looking for the missing items.

There are a few possible reasons and troubleshooting steps to consider to make sure they appear on the report.

First, let's confirm the report's settings are inclusive of all transactions. Go to the Dates section and make sure the filter is wide enough to capture all of your purchases.

If the date range is correct, missing items can sometimes be caused by data corruption within the company file. If this is the case, you can use the Rebuild Data Utility tool to resolve common file issues. Check out this article for a step-by-step guide: Fix data damage on your QuickBooks Desktop company file.

After running the Rebuild Data utility, go back to the Purchases by Item report and check if all items are now showing up.

Please know that you can always get back here if you need anything else.

Jessavell_A

Hi @kikiimags.,

I just wanted to follow up to check if the resolution we provided helped resolve your issue.

Please let us know if everything is now working as expected or if you’re still experiencing any problems. We’ll be glad to assist further if needed.

kikiimags

I'm all set. Thank you.

Jayson_E

On behalf of my colleague, you're very welcome, kikiimags. Thanks for getting back on this thread.

We're glad that the solution provided by my colleague jenop2 have helped you resolve your concerns. We appreciate your effort in letting us know about this.

Please let us know if you have any QuickBooks-related queries, and we'll get back to you as soon as possible. Have a great day ahead!

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