How can i access the same file on two different quickbooks desktop computers in two different locations?
Accessing QuickBooks Desktop (QBDT) files from two different computers is key to flexibility, and I'm here to help you achieve this.
First, you'll need to ensure you have at least two user licenses to activate the multi-user feature. QuickBooks Desktop allows multiple users to work simultaneously on the same company file over a network server.
Once you've confirmed that you own the necessary licenses, the next step is to map the server or host computer as a network drive. This allows you to access QBDT from a different computer that's not the main server.
Then, set up the computers that will be accessing the files for multi-user mode and specify the folder where the company file is located.
To enable hosting of your company file in a multi-user network, follow these steps:
After this, you’ll need to install the QuickBooks Database Manager on the remote computer to configure multi-user access for the QuickBooks Server.
Here’s how to do that:
For more guidance on hosting your company files across your network, you can also check out these articles:
If you have any other questions about the multi-user network in QBDT, please feel free to reach out by clicking the reply button or creating a new post in the Community. We wish you a successful year ahead.
As long as you don't need to have both computers access the file at the same time, look at QBox. It's designed specifically to share QB Desktop between different computers. I have no affiliation with the company, I've just been a user for years and am happy with it.
I have this set up on the host computer but on the other computer I cannot find the host computer on the network to connect or find the company file
I have this set up on the host computer but on the other computer I cannot find the host computer on the network to connect or find the company file
Do you have a license for 2 users or 2 licenses for single user?
Thank you for joining this thread, Lorid. Let me walk you through the steps to ensure the host computer is discoverable on your network and set up for multi-user access.
To resolve this, let's ensure first that the hosting is turned on only for the host computer:
Once done, make sure the folder containing your company file is shared:
After this, let's check the network connectivity. On the secondary computer:
Then, ensure the QuickBooks Database Server Manager is running on the host computer:
Let's reconnect the secondary computer to the file:
If you still can't, please configure the firewall and security settings, as it can sometimes block communications.
Once you've resolved your concern, you might want to check out this page to learn how to identify and fix data integrity issues within a company file: Verify and Rebuild Data in QuickBooks Desktop.
Let me know how these steps go for connecting the secondary computer to the host, Lorid. If you're still having trouble finding the host computer, I can offer more guidance. Ensuring smooth multi-user access is essential, and I'm here to lend a hand.
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