adding credit card processing fee of 4% to invoice

I am not sure QB Payment offers such feature. Are you running a B2B or B2C company ? If you are running a B2B company, you can utilize a 3rd party payment processor to integrate with QB Desktop. You can choose who pays the credit card fee (2.9%, tax-deductible). By default, the fee is charged to your customer and is added directly to the payment they send you.

Yes.

First, if you don't have one, set up a Subtotal type item.

Then, set up an other charge where the price is 4%.

On the invoice, add the subtotal and then add the other charge item and it'll calculate 4% of the amount above it.

Before you do this, though, make sure you follow the rules. For example, you have to "register the surcharge with the payment network." ahead of time.

Also, you cannot charge the customer more than you pay in fees for the transaction, which means you have to know how much you're going to pay based on the card type (standard, rewards, business, international and other sub-types often have different fees), or know how much cheapest fees are and charge that amount, which is probably less than 4%.

See

https://usa.visa.com/support/small-business/regulations-fees.html and

https://usa.visa.com/content/dam/VCOM/global/support-legal/documents/merchant-surcharging-qa-for-web...

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@Fiat Lux - ASIA wrote:

I am not sure QB Payment offers such feature. Are you running a B2B or B2C company ? If you are running a B2B company, you can utilize a 3rd party payment processor to integrate with QB Desktop. You can choose who pays the credit card fee (2.9%, tax-deductible). By default, the fee is charged to your customer and is added directly to the payment they send you.

 

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Hi @Fiat Lux - ASIA

In Quickbooks Desktop Premier, the fee is not charged to our customers. It is deducted from their payment to me, and passed on and/or collected to/by Quickbooks. Is there a way to change this process so that QB defaults to charging the fee to the customer and not us so we can get the full payment? 

@CLM1 

Consider to have a 3rd party payment processor to do so.

Hi!  How do I set up a subtotal type item?  I would like to be able to add the fee to invoices that are paid by credit card.  Thanks!

Good to see you here, cde3mom. 

I'm here to make sure you'll be able to set up a subtotal item in QuickBooks Online.

In QuickBooks Desktop, we can set up a Subtotal item on your invoice to let your customers see whatever breakdowns you need.
 

Here's how:

1. From the Lists menu, select Item List.
2. Click the Item drop-down menu, then select New.
3. Under the Type drop-down menu, select Subtotal. 
4. On the Item Name/Number field, you can type in Subtotal.
5. Enter the item's information.
6. Click OK.

From there, simply select this new item whenever you need it, and QuickBooks will automatically take care of the calculation for you.

Additionally, I've included an article that'll help you easily keep track of your sales transactions in QuickBooks Desktop: Customize Customer, Job, and Sales Reports.

Please keep me posted if you have any other questions about adding a subtotal line item in your invoice. I'll be happy to help you out. Have a good one!

You replied on how to set up a subtotal item on QB desktop. Can you please give a tutorial on how to do this on QBO?

Thanks for joining us here, @ttapp01.

I'll guide you on how to add the subtotal item to your invoices. QuickBooks Online has the option to add a subtotal after each item on your invoices.

Here's how:

1. Go to +New.
2. Choose Invoice.
3. Enter your invoice details. Then, scroll down and select the Add subtotal button.
4. Click Save and close.

I'm also attaching this link in case you need help managing customer-related tasks. It has our general customer topics with articles: Sales and Customers.

Please know that you're always welcome to swing by anytime if you still have questions or concerns with invoices. I'll be here to help. Take care and have a nice day ahead.

Thank you!

Our credit card processor adds 3.5% on top of sales price when cards are swiped, in case we choose to add the fee as a processing fee. I used your instructions and it works perfect. Thanks.

Does it automatically charge the client or my account?  Some clients pay by ach and other credit so I can't add this to all invoices.  Please tell me how to do this