Thanks for getting back here in the thread, Missy.
Making an account inactive doesn't get rid of the business account in your business data or reports. To get you through this situation, you'll want to customize the Profit and Loss report and ensure it shows only those Active accounts and not those accounts that you've made deactivated.
I'll walk you through the process to help you accomplish your goal. To begin, these are the steps:
- Access your QuickBooks Desktop company.
- Go to the Reports menu, and then select Reports Center.
- In the Search bar, type Profit & Loss.
- Choose the report that you'd like to customize.
- Inside the business report, click the Customize Report button beside the Comment on Report button.
- In the Display section, click the Advanced button beside Revert.
- Ensure to select Active in Display Rows, Display Columns.
- Once done, click the OK button.
For more details about modifying a report inside QBDT, feel free to check this article: Customize reports in QuickBooks Desktop.'
Aside from that, I've got you this handy article in case you wish to have a CSV file copy of your Profit and Loss report: Export reports as Excel workbooks in QuickBooks Desktop.
It was a pleasure to have you here, Missy. Feel free to post here again if you have any additional QuickBooks-related concerns. I'll make sure to get back to you as soon as possible. Stay safe!
