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You can use the exporter tool to export PO with the open status.
RefNumber | APAccount | Vendor | PrintOnCheckName | TxnDate | DueDate | SalesTerm | POStatus | ShipMethodName | Class | AddressLine1 | AddressLine2 | AddressLine3 | AddressLine4 | AddressCity | AddressState | AddressPostalCode | AddressCountry | PrivateNote | Currency | ExchangeRate | ExpenseAccount | ExpenseDesc | ExpenseAmount | ExpenseBillableStatus | ExpenseBillableEntity | ExpenseClass | LineItem | LineDesc | LineQty | LineUnitPrice | LineAmount | LineBillableStatus | LineBillableEntity | LineClass |
101 | Staples | ######### | ######### | Open | UPS | 100 Houston Street | Suite 2000 | San Diego | CA | 12345 | Internal Use | Office Supplies | For Anne | 25.1 | ||||||||||||||||||||
101 | Staples | ######### | ######### | Open | UPS | 100 Houston Street | Suite 2000 | San Diego | CA | 12345 | Internal Use | Telephone | Phone Cards | 50.25 | ||||||||||||||||||||
101 | Staples | ######### | ######### | Open | UPS | 100 Houston Street | Suite 2000 | San Diego | CA | 12345 | Internal Use | Office Furnitue | New Chairs | 300.18 | ||||||||||||||||||||
185 | Green's Taxi Service | ######### | Net 30 | Closed | 1 Main Street | San Diego | CA | 12345 | Transportation | 125.13 | ||||||||||||||||||||||||
201 | Federal Express | ######### | Net 30 | Open | PO Box 1800 | Dallas | TX | 23456 | Delivery Charges | tracking number PR7 1HX | 25.15 |
Change the status to close and modify other fields if required. Then use the importer tool to replace the PO.
https://get.transactionpro.com/qbo
Use the backup restore app before importing data to lower any risks.
https://partnerwithus.rewind.com/quickbooks
Thank you for posting in the Community, Frank.
I'll share information on how you can close purchase orders from your system.
Please know that purchase orders are non-posting transactions. That said, it can't affect your account when matching it to categorize expenses.
In your case, you can manually close each purchase order to clean it up. Let me guide you on how.
Moreover, once you've received the product from your vendor, you can add purchase orders to expenses, bills, or checks to close the transaction.
In the future, if you wish to organize your transactions, you can check on this article as your guide: Categorize online bank transactions in QuickBooks Online.
Inform me immediately if you have further queries regarding your purchase order in QuickBooks Online. I'm always here to lend a hand.
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