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frankbea-martini
Level 1

Dear Community... Help I would be very apreative of some assistance with how to clean up PO orders that have not been matched to Categorized expense in banking.

I have many open PO's in my system and wish to tidy them up however I am not quite sure how.
2 Comments 2
4Gal
Level 11

Dear Community... Help I would be very apreative of some assistance with how to clean up PO orders that have not been matched to Categorized expense in banking.

You can use the exporter tool to export PO with the open status.

RefNumberAPAccountVendorPrintOnCheckNameTxnDateDueDateSalesTermPOStatusShipMethodNameClassAddressLine1AddressLine2AddressLine3AddressLine4AddressCityAddressStateAddressPostalCodeAddressCountryPrivateNoteCurrencyExchangeRateExpenseAccountExpenseDescExpenseAmountExpenseBillableStatusExpenseBillableEntityExpenseClassLineItemLineDescLineQtyLineUnitPriceLineAmountLineBillableStatusLineBillableEntityLineClass
101 Staples ################## OpenUPS 100 Houston StreetSuite 2000  San DiegoCA12345 Internal Use  Office SuppliesFor Anne25.1           
101 Staples ################## OpenUPS 100 Houston StreetSuite 2000  San DiegoCA12345 Internal Use  TelephonePhone Cards50.25           
101 Staples ################## OpenUPS 100 Houston StreetSuite 2000  San DiegoCA12345 Internal Use  Office FurnitueNew Chairs300.18           
185 Green's Taxi Service ######### Net 30Closed  1 Main Street   San DiegoCA12345    Transportation 125.13           
201 Federal Express ######### Net 30Open  PO Box 1800   DallasTX23456    Delivery Chargestracking number PR7 1HX25.15           

 

Change the status to close and modify other fields if required. Then use the importer tool to replace the PO.

https://get.transactionpro.com/qbo

 

Use the backup restore app before importing data to lower any risks.

https://partnerwithus.rewind.com/quickbooks

 

KimberlyS
QuickBooks Team

Dear Community... Help I would be very apreative of some assistance with how to clean up PO orders that have not been matched to Categorized expense in banking.

Thank you for posting in the Community, Frank.

 

I'll share information on how you can close purchase orders from your system.

 

Please know that purchase orders are non-posting transactions. That said, it can't affect your account when matching it to categorize expenses. 

 

In your case, you can manually close each purchase order to clean it up. Let me guide you on how.

 

  1. On the left navigation panel, select Expenses.
  2. Go to the vendor to pull up your purchase order.
  3. Choose the transaction, then click to open it.
  4. Select the Open drop-down button under the Vendor name.
  5. Click the Purchase Order status drop-down arrow, then pick Closed.
  6. Hit Save and close.

 

POs_2.jpg

 

Moreover, once you've received the product from your vendor, you can add purchase orders to expenses, bills, or checks to close the transaction. 

 

In the future, if you wish to organize your transactions, you can check on this article as your guide:  Categorize online bank transactions in QuickBooks Online

 

Inform me immediately if you have further queries regarding your purchase order in QuickBooks Online. I'm always here to lend a hand.

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