Glad to have you join this forum and sharing your queries when filing annual payroll forms in your account, Peg123. I can provide guidance to help you file W2s and W3 forms electronically.
In QuickBooks Desktop (QBDT), filing these forms depends on the payroll product you're using. If you're utilizing QBDT Payroll Assisted, we'll file your forms for you and opt to print copies for your employees yourself. For Standard and Basic Payroll, you need to submit your federal and state forms manually by January 31.
However, if you have QBDT Payroll Enhanced, we can set up e-filing of your forms to prepare this year's compliances. Beforehand, please know that the availability of your 2024 W2 and W3 forms will be updated at the end of this annual period or January of the following year.
Whenever you're ready, here's how to set up your W-2 e-filing:
- In your QBDT account, go to Employees and select Payroll Setup.
- From the Payroll Center, click on the File Forms tab.
- On the Other Activities list at the bottom, select Change Filing Method. Then, Continue.
- Choose the Federal Form W-2/W-3 from the list then select Edit.
- Click on E-file. Then, Finish. This will open the enrollment instructions that you can read and print.
- Close the View Enrollments window and select Finish Later.
From there, create your W-2 forms and send them electronically. Feel free to refer to this guide for more detailed information: File your W-2 and W-3 forms.
Additionally, here are some resources you can utilize to help you print or fix incorrect details from these forms:
If there's anything else you need additional assistance with when managing annual payroll forms in your account, feel free to let us know in the comments below. We'll be around to help. Keep safe and have a good one!
