How do I track donations targeted for a specific purpose. I'll have to track spending those also.

EAA839 · ‎February 12, 2019

We accept general donations to help our organization. That is cash from a donation jar and car wash. In addition to that, we have a PayPay account (and accept checks also) for one specific purpose donors know about. I need to track those 'purpose' donations and have the ability to deduct from them when buying items for the 'purpose'. One donor just gave a check for $600. I need to deduct $536.20 for an item we bought. Thank you!

Charies_M · ‎February 12, 2019

Hello there, EAA839.

I'm here to help you track donations for a specific purpose in QuickBooks Online (QBO).

You can record those donations as an invoice, a sales receipt or a deposit. Then, you can add your donor's name from the expenses for tracking purposes.

I'll leave you with the following articles for your reference:

Once done, you can open the Job Profitability Summary. First, you'll need to turn on the Project feature in QBO, so you'll be able to create a project and pull up the profitability report.

To turn it on:

Select the Gear icon.
Under Your Company, select Account and Settings.
Select Advanced.
Select the pencil icon on the Projects section.
Check the Organize all job-related activity in one place box.
Select Save and Done.

Now you can pull up the report through the steps below:

Click Projects on the left menu.
Double-click the project name.
Under Project reports, select Project Profitability.
Filter your desired date.
Then Run report.

For complete details on how you can create a project please refer to this article: https://community.intuit.com/articles/1549960.

Don't hesitate to get back to me if you have follow-up questions about recording donations. I'm always happy to help.

View solution in original post

Charies_M · ‎February 12, 2019

Hello there, EAA839.

I'm here to help you track donations for a specific purpose in QuickBooks Online (QBO).

You can record those donations as an invoice, a sales receipt or a deposit. Then, you can add your donor's name from the expenses for tracking purposes.

I'll leave you with the following articles for your reference:

Once done, you can open the Job Profitability Summary. First, you'll need to turn on the Project feature in QBO, so you'll be able to create a project and pull up the profitability report.

To turn it on:

Select the Gear icon.
Under Your Company, select Account and Settings.
Select Advanced.
Select the pencil icon on the Projects section.
Check the Organize all job-related activity in one place box.
Select Save and Done.

Now you can pull up the report through the steps below:

Click Projects on the left menu.
Double-click the project name.
Under Project reports, select Project Profitability.
Filter your desired date.
Then Run report.

For complete details on how you can create a project please refer to this article: https://community.intuit.com/articles/1549960.

Don't hesitate to get back to me if you have follow-up questions about recording donations. I'm always happy to help.

Neural Bookkeeping · ‎October 03, 2022

I tried using projects but they did not work for me>
the project wants to assign expenses to the donor _ quickbooks training advised against this

ZackE · ‎October 03, 2022

Thanks for becoming part of the Community, Neural Bookkeeping. I'd be more than happy to share some information about how projects work.

You can use projects to track a job's profitability. Income, expenses, and labor costs can be added to them. You're also able to run project-specific reports which help track donations.

When it comes to expenses showing up on projects, it's because they were added to the particular project.

Here's a video showing how the process works:

If you choose not to utilize your projects feature, you can check our QuickBooks App Store for apps which may be able to help you achieve what you're looking to do.

I've included a detailed resource about working with projects where you'll be able to find further info: Set up & create projects

I'll be here to help if there's any questions. Have a great day!

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How do I track donations targeted for a specific purpose. I'll have to track spending those also.