How do you post charges to a credit card with a beginning and ending Negative/Credit balance??

The balance doesn't matter. Enter each transaction in the Credit Card register just as you would in your bank register, including the refund. The credit balance will be used up as you continue to use the card.

It's not our company's credit card, nor customer's credit card, it's charges that I'd normally write a check for to pay a credit card bill. Credit card summary: Previous balance $1,200.82, Credits -$21,200.82, Purchases +$9,211.71, New Balance -$10,788.29. I need to know how to log/post the $21,200.82 credits and $9,211.71 charges in the same transaction; it won't let me enter a negative amount on a check.

Hello jlm516!

Thanks for reaching out to us. Let me share and help you in tracking the credit card transactions in QuickBooks Desktop.

You can record different transactions for charges and credits to your credit card account, instead of adding them to a single entry. Please follow these steps:

1. Go to the Banking menu and select Enter Credit Card Charges.
2. Select the affected Credit Card account.
3. Choose either Purchase/Charge or Refund/Credit depending on the transaction you're recording.
4. Enter the other info needed, then tap Save & Close.

Please check this link: Set up, use, and pay credit card accounts. This will show you all the necessary info you need to know in managing a credit card account in QuickBooks Desktop.

Need to reconcile your books? Check this article for the detailed steps: Reconcile an account in QuickBooks Desktop.

Leave a comment again below if you have additional concerns. Take care!

It sounds like what you're basically describing is a case that is similar to responding to an expense report: Someone charges things on their personal credit cards, or perhaps pays cash or whatever, submits a record of that activity, and then the company cuts a check to them.

In this case, I suppose it depends on how you want to carry the credit with the person you normally write a check to for these charges.

If you expect the person to write you a checks and give back the money, then record the details you mention as a bank Deposit, which should net to the amount of the check you'll receive (the reverse of what you usually do.)

If not, if they just get to keep the money, then you could set up an asset account to track what is basically a loan you've made to the person. Enter a transaction in the loan register to increase it with the details you mention. Then, each month when there are new charges by the person, decrease the asset account balance with another transaction in the register.