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Claudia12
Level 2

How to bill fixed assets (several units)

Hello, we bought for our company 9 chairs. What I'm trying to do is register the purchase with a bill.

First I created a fixed asset "office chairs" and I want to add the quantity: 9, but I can't enter quantities in the bill.

I also tried to add the same item 9 times but the bill shows a warning.

 

I'd like to do it this way in order to assign 1 payment to 1 bill, and later I can do the reconciliation easier.

 

Attached screenshots.

Do you know how can I solve this? Thanks.

 

 

 

 

 

 

 

Solved
Best answer April 07, 2020

Best Answers
john-pero
Community Champion

How to bill fixed assets (several units)

To use the quantity field in a bill you need to use a product/service item. So to do what you THINK you want to do (which I will later explain is just plain crazy) you need to add a "product" that posts to Fixed Asset>Office Furniture. Then you would be able to post the Bill for 9 chairs.

 

BUT WHY???  The Safe Harbor de minimus rules allow you to directly expense office and other equipment which cost you less (including tax and shipping) of $2500 per line item. Unless these are $3000 chairs why go through the frustration of adding these 9 chairs to your depreciation schedule and instead simply write them off same as you would with your printers, tablets, PCs, lawnmowers, chainsaws, weedeaters, refrigerators-stoves and other appliances, etc.

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1 Comment 1
john-pero
Community Champion

How to bill fixed assets (several units)

To use the quantity field in a bill you need to use a product/service item. So to do what you THINK you want to do (which I will later explain is just plain crazy) you need to add a "product" that posts to Fixed Asset>Office Furniture. Then you would be able to post the Bill for 9 chairs.

 

BUT WHY???  The Safe Harbor de minimus rules allow you to directly expense office and other equipment which cost you less (including tax and shipping) of $2500 per line item. Unless these are $3000 chairs why go through the frustration of adding these 9 chairs to your depreciation schedule and instead simply write them off same as you would with your printers, tablets, PCs, lawnmowers, chainsaws, weedeaters, refrigerators-stoves and other appliances, etc.

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