how to change pay period on Intuit Online Payroll

Hi there, Hound.

Can you tell us what happens every time you reach out to our Payroll Support Team? This is definitely not the experience that we want you to have when needing help from us. 

If you're using the Intuit Online Payroll Full Services subscription, you need to get in touch with our Payroll Support Team. All changes to your account need to be documented since Intuit pays and files the taxes for you. Use this article as a guide on how to reach out to them: Contact Payroll Support. 

If you have Intuit Online Payroll Enhanced, you can change the schedule without notifying us. Here's how: 

First, create a new pay schedule

1. Go to Setup and select Pay Schedules.
2. In Pay Schedules section, select Create.
3. Select a Pay Period and Pay Date.
4. Select OK.

Second, assign the employee to the new pay schedule

1. Go to Employees and select the employee’s Pay Schedule.
2. Select the How often do you pay (employee)? ▼ dropdown. Then select the pay schedule that the employee will use moving forward.
3. Select OK.

Lastly, delete the old pay schedule. Make sure you don't have any employees assigned to it so you can remove old one. 

1. Go to Setup and select Pay Schedules.
2. Select Edit next to the Pay schedule you want to update or delete.
3. Update the pay schedule’s info, then select OK or select Delete to remove the pay schedule.

Also, QuickBooks follows cash accounting for payroll reports. This means that taxes and payroll expenses are reported on the pay date, regardless of the work period. Check out these articles for more details:

• Understanding The Doctrine of Constructive Receipt
• Payroll 101

The Community is always here if you need anything else. ​​​​​​​

Hi Hound,

Hope you’re doing great. I wanted to see how everything is going about editing the pay period. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.

Looking forward to your reply. Have a pleasant day ahead!

The Understanding Constructive Receipt link is broken...can you resend?

I apologize for the inconvenience caused by the broken link for constructive receipt. It can be frustrating when you can't access the necessary information, Heather DC. I'm here to share insights about this.

Currently, the Understanding Constructive Receipt link is no longer available. However, to give you an overview, the IRS defines constructive receipt as "when an amount is credited to your account or made available to you without restriction. 

According to the constructive receipt doctrine, income is considered received when it is made available to the taxpayer, regardless of whether they have actually taken possession of it. This means that if income is credited to your account, set aside for you, or made available for you to use, it is generally considered constructively received and subject to taxation.

You'll want to refer to the IRs Publication 538 for the latest information.

Let me know if you have any other concerns managing your taxes, We're always here to make sure that everything is taken care of.