I have a transaction in Quickbooks which was created as a recurring transaction by mistake.If I delete it, will the previous Months' transactions that had this particular transaction be affected ?

Iringo · ‎March 08, 2024

James_AL · ‎March 08, 2024

Greetings, Iringo.

Deleting a recurring transaction in QuickBooks Online will not affect previous months' transactions that had this particular transaction. When you delete a recurring transaction, it only removes the future instances of that transaction without altering any historical data.

However deleting a recurring transaction that has already been recorded for the current month, will also delete the associated regular transaction. Always consider the impact of deleting a recurring transaction on your finances before proceeding. Seek advice from a certified accountant if you have any concerns or doubts.

You can use this article to learn more about Review your recurring transactions in QuickBooks Online.

For additional reference, you can click this article on how to Categorize online bank transactions in QuickBooks Online.

Visit us again here if you have other questions or concerns. I'm always here to make sure you're able to achieve your goals.

View solution in original post

Heide DC · ‎March 11, 2024

Thanks for coming back into this thread and sharing more details, Iringo. I can see that you've already added a class to a past recurring transaction template.

You may be correct that the deleted recurring transaction caused the Profit and Loss by Class to put the transactions into a Not specified class. To fix this, we can click the amount from the report and review each transaction to see if it still has the class or is emptied. Then, I suggest re-entering the correct class, whether the field has a value or blanked.

This way, we can determine and put the transaction amounts on their respective class. Here's how:

From the Profit and Loss by Class report, click the amount.
You'll see the Income and Expense account, and click the "amount (this may show the overall value of the transactions from the recurring template)" from the Not Specified column.
A list of transactions will appear on the Transaction Report, open/click each entry, and add/re-enter a Class in the Class field.
Select Save to confirm.

I've provided some screenshots for your visualization.

So, when you re-run the Profit and Loss by Class, the Not specified column will be removed, and the transactions from the previously deleted recurring template will be placed in the correct class.

In addition, I've added an article for you to learn how to memorize reports in QBO: Memorize reports in QuickBooks Online.

Please don't hesitate to reach us again by leaving a comment below if you have further questions about managing Not Specified transactions in QBO. We're always here to assist you all the way. Take care and stay safe.

View solution in original post

James_AL · ‎March 08, 2024

Greetings, Iringo.

Deleting a recurring transaction in QuickBooks Online will not affect previous months' transactions that had this particular transaction. When you delete a recurring transaction, it only removes the future instances of that transaction without altering any historical data.

However deleting a recurring transaction that has already been recorded for the current month, will also delete the associated regular transaction. Always consider the impact of deleting a recurring transaction on your finances before proceeding. Seek advice from a certified accountant if you have any concerns or doubts.

You can use this article to learn more about Review your recurring transactions in QuickBooks Online.

For additional reference, you can click this article on how to Categorize online bank transactions in QuickBooks Online.

Visit us again here if you have other questions or concerns. I'm always here to make sure you're able to achieve your goals.

Iringo · ‎March 11, 2024

I deleted the recurring transaction, however, the deleted transactions still appear as ' Not specified ', in the current months' P& L statement, how do I resolve this please?

GlinetteC · ‎March 11, 2024

I appreciate you getting back and sharing an update regarding the deleted recurring transaction, Iringo.

I'll be glad to help. However, I need more details to understand your issue or concerns fully.

May I know which specific Profit and Loss report you generate? Any additional information you can provide will help me offer an accurate solution.

I'm looking forward to your reply. Take Care!

Iringo · ‎March 11, 2024

Hi GlinetteC,

We generate the Profit and Loss by class. In such a case, we usually assign transactions to their expected classes. In case a transaction is not assigned any specific class, the online Quickbooks automatically classifies such transaction to the Not Specified Column.

In our current scenario, we have checked and confirmed that the problematic transactions were assigned to their rightful classes but had been by mistake, allocated as recurring transactions . Through the help of the Quick books team, we were able to delete the recurring transactions, however, the challenge of those transactions still persists in the 'Not Specified column'

Iringo · ‎March 11, 2024

Hi GlinetteC,

We generate the Profit and Loss by class. In such a case, we usually assign transactions to their expected classes. In case a transaction is not assigned any specific class, the online Quickbooks automatically classifies such transaction to the Not Specified Column.

In our current scenario, we have checked and confirmed that the problematic transactions were assigned to their rightful classes but had been by mistake, allocated as recurring transactions . Through the help of the Quick books team, we were able to delete the recurring transactions, however, the challenge of those transactions still persists in the 'Not Specified column'

Iringo · ‎March 11, 2024

Hi GlinetteC,

We generate the Profit and Loss by class. In such a case, we usually assign transactions to their expected classes. In case a transaction is not assigned any specific class, the online Quickbooks automatically classifies such transaction to the Not Specified Column.

In our current scenario, we have checked and confirmed that the problematic transactions were assigned to their rightful classes but had been by mistake, allocated as recurring transactions . Through the help of the Quick books team, we were able to delete the recurring transactions, however, the challenge of those transactions still persists in the 'Not Specified column'

Heide DC · ‎March 11, 2024

Thanks for coming back into this thread and sharing more details, Iringo. I can see that you've already added a class to a past recurring transaction template.

You may be correct that the deleted recurring transaction caused the Profit and Loss by Class to put the transactions into a Not specified class. To fix this, we can click the amount from the report and review each transaction to see if it still has the class or is emptied. Then, I suggest re-entering the correct class, whether the field has a value or blanked.

This way, we can determine and put the transaction amounts on their respective class. Here's how:

From the Profit and Loss by Class report, click the amount.
You'll see the Income and Expense account, and click the "amount (this may show the overall value of the transactions from the recurring template)" from the Not Specified column.
A list of transactions will appear on the Transaction Report, open/click each entry, and add/re-enter a Class in the Class field.
Select Save to confirm.

I've provided some screenshots for your visualization.

So, when you re-run the Profit and Loss by Class, the Not specified column will be removed, and the transactions from the previously deleted recurring template will be placed in the correct class.

In addition, I've added an article for you to learn how to memorize reports in QBO: Memorize reports in QuickBooks Online.

Please don't hesitate to reach us again by leaving a comment below if you have further questions about managing Not Specified transactions in QBO. We're always here to assist you all the way. Take care and stay safe.

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I have a transaction in Quickbooks which was created as a recurring transaction by mistake.If I delete it, will the previous Months' transactions that had this particular transaction be affected ?