I want to save a register as a PDF but when I look in file drop down list it does not give me that option it is grayed.

Ron Boehly · ‎May 10, 2020

I can print register

DivinaMercy_N · ‎May 10, 2020

Welcome to the QuickBooks Community, @Ron Boehly.

Let me share with you the options you can apply to the register in QuickBooks Desktop (QBDT). Print, Edit Transaction, QuickReport, and Download Transactions are the options that you can use. As a workaround, you can generate a report to save the register as a PDF.

Here's how:

Go to the Lists tab.
Select Chart of Accounts.
Right-click your bank and choose QuickReport.
Then select the Print drop-down arrow.
Click Save As PDF (see screenshots for reference).

You can also check this article if you want to change your PDF format in QuickBooks Desktop: Save PDF in QuickBooks Desktop. The article will provide you detailed steps in changing the file size and the file orientation.

Feel free to post a reply below if you have additional questions. I'm always here to help. Stay safe and have a wonderful day!

View solution in original post

DivinaMercy_N · ‎May 10, 2020

Welcome to the QuickBooks Community, @Ron Boehly.

Let me share with you the options you can apply to the register in QuickBooks Desktop (QBDT). Print, Edit Transaction, QuickReport, and Download Transactions are the options that you can use. As a workaround, you can generate a report to save the register as a PDF.

Here's how:

Go to the Lists tab.
Select Chart of Accounts.
Right-click your bank and choose QuickReport.
Then select the Print drop-down arrow.
Click Save As PDF (see screenshots for reference).

You can also check this article if you want to change your PDF format in QuickBooks Desktop: Save PDF in QuickBooks Desktop. The article will provide you detailed steps in changing the file size and the file orientation.

Feel free to post a reply below if you have additional questions. I'm always here to help. Stay safe and have a wonderful day!

Ron Boehly · ‎May 10, 2020

Thank you after a lot of conversation with support we came to the same conclusion I posted another question and attached my review response to them I am attaching the letter to you. In my mind they only had to say you cannot save a register to PDF you must do it in quick report I am fine with that the automated question should have told me that very simple put it as solution one if some one types in can not save as PDF or how to save to PDF which I asked those very questions.

Ron Boehly · ‎May 10, 2020

Thank you I have no idea why that solution is not in the automated question section of help. I could have saved hours of my life.

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I want to save a register as a PDF but when I look in file drop down list it does not give me that option it is grayed.