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95imp
Level 1

Invoice Numbers

Will invoice numbering automatically adjust itself if I add invoices?

 

For simplicity, If I make one invoice each day on paper then enter it into QB at a later date.  (Example: On 1/1 invoice #1 is made. On 1/2 invoice #2 is made and on 1/7 they are all entered).

If on day 14 I notice 2 invoices should of been created on 1/5. If I enter the new invoice (#6) will the "current #6" and beyond be automatically adjusted with new numbers since they are duplicates? Or must I manually adjust every invoice (6->7, 7->8 etc.) to the new correct number? 

 

Or, if I had to squeeze an overlooked invoice for the same date after the fact, just add the out of sequence number to the paper invoice. So, in essence, the "new #6" would be referenced as #11 in QB with the proper date?

 

Thanks!

1 Comment 1
TirzahC
QuickBooks Team

Invoice Numbers

Hello, 95imp.
 

QuickBooks Desktop will follow the number sequence that you've set on your invoice. If we create a new invoice and manually track it to our desired invoice number, the program will always follow the last invoice number we used.

 

For your reference, you can also check out these articles for further guidance:

 

 

Let me know if you have follow-up questions about managing your invoice number. I'm always here to help. Have a great day!

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