Invoices and Deposits

Hello there, @YLouis101. It's nice to have you here, and I hope you're good today!

We can start reviewing the payment that you've received. Let's make sure it's dated July 20 and deposited to Undeposited Funds.

1. Open the receive payment transaction.
2. Review and check the details. Make sure it's dated July 20.
3. Double-check the Deposit to field. Make sure the Undeposited account is selected.
4. Put a checkmark on the invoice and enter the correct amount.
5. Click Save and close.

Once done, create a bank deposit dated August 19. Here's how:

1. Go to the +New button.
2. Select Bank deposit under Other.
3. Under the Select the payments included in this deposit section, find the payment you received on July 20.
4. Tick the transaction.
5. Then, hit Save and close.

You'll also want to run the Invoices and Payments report. It will give you a list of all payments that you’ve received and the invoices that go with them. Just go to the Reports menu and look for Invoices and Payments.

Here are the articles that you can check to learn more about customizing and memorizing reports in the program:

• Learn how to get the most out of your financial reports.
• Memorize reports in QuickBooks Online. 

Visit again if you have other questions about invoices and deposited transactions in QBO. Take care and stay safe always!

@SarahannC , Thank you for your response.  What I'm saying is the entire process was already done but for the wrong date.  The money was actually deposited on our bank account in august and not July.  I tried changing the dates but it still does not reflect in August.  How or what do should I do so that the amount is actually deposited and reflected in august as opposed to July.

I appreciate you for getting back to us, YLouis101.

You can delete and recreate the deposit to enter the correct date. Let me guide you how:

1. From the Accounting tab, select Chart of accounts.
2. Locate the account to which you received the deposit.
3. Under ACTION, click View register.
4. Select the deposit.
5. Click Delete and then Yes to confirm.

Afterwards, you're good to recreate the transaction with correct date.

I've also added this article if you need a reference in handling bank transactions: Categorize and match online bank transactions in QuickBooks Online.

I'll be glad to assist if you need anything else. Have a great day!

@Adrian_A Thank you very much for your response, I will definitely try this.