Items on PO and Inventory

Thank you for sharing the details of your inventories, Andromat. I'm here to clarify when quantity increases so you can keep track of your assemblies accordingly.

A Purchase Order with inventory you plan to receive and get a bill for is a non-posting transaction. It does not affect your accounting. Therefore, there should be no increase in your assembly's quantity.

Additionally, you can use the Receive Inventory with or without a bill when acquiring the items and the corresponding bills. Doing so will allow you to start building and posting the assembly. This guide will help you do this: Receive inventory.

Moreover, I'd like to know if you have received any items. To review, open the PO and check the Transactions tab on the right panel. If there are receipts and bills, add them to your response below so I can get back with another resolution. Otherwise, you can right-click the transaction to Delete if you've incorrectly accepted it.

Here's an article about grouping products for more details: Combine your inventory items to build finished goods (assemblies).

If you need to modify the amount or total value to keep your stock status accurate, visit this link: Adjust your inventory quantity or value in QuickBooks Desktop.

Please notify me in the comment section below for any follow-up questions about managing your inventory assemblies. I'm more than happy to assist you again. Have a productive day ahead.

The receiving function is fine. Our issue is with inventory items on a purchase order. These items show as available for use, though not received.

Receiving function is okay. Our issue is with inventory items on a purchase order. These items show as available to use prior to receiving. This interferes with planning.

Hello there, @Andromat. 

Thank you for providing additional information regarding the issue with inventory items on a purchase order showing as available prior to receiving them. . I'll guide you towards the right direction for support, so you can focus on running your business smoothly.

As you mentioned that no items have been received from the purchase order, I recommended to reach out to our QuickBooks Desktop support team for further assistance.

Our support team has the expertise and tools to investigate the specific configuration and settings of your QuickBooks Desktop account. They can provide tailored guidance and potential solutions to address the interference with your planning process caused by the availability of items on the purchase order.

I've included the steps to contact support below. 

1. Select QuickBooks Desktop Help from the Help menu.
2. Click Contact Us.
   
3. Type in a short description of your concern, then Continue.
4. Choose a way to connect with support.

To know more about managing POs in QBDT, check out this article: Create purchase orders in QuickBooks Desktop.

Purchase orders are a part of the Accounts Payable (A/P) workflow. Learn more about the A/P workflow in QuickBooks Desktop.

If you have any other concerns or questions about PO, please feel free to tag me in your reply. I'll be here ready to assist you anytime. Keep safe!