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dollars-hoptoit-
Level 1

Limit the Services list when entering Time

I use the free "Time Entries" feature on QBO to record what kind of work my employees do one what projects.  When they select the type of service they have done that day, these see ALL of the services I have ever used to create an estimate.  A lot of the services I put on estimates, are for things that I have Subcontractors do and I don't want my employees to have the option to accidentally select these (vs the services we provide that are coded to WC codes).  Is there any way I can limit the list of services my employees can choose from when logging their time in QBO?

3 Comments 3
RheaMaeH
QuickBooks Team

Limit the Services list when entering Time

Hello there, dollars. I understand the importance of having the functionality of limiting the list of services your employees when logging their time would be beneficial to your business.

 

When entering time, if you don't have the QuickBooks Time feature, the service list can't be modified. This feature allows you to track the time spent on a particular job. If a team member isn't assigned to a job or customer, they won't be able to see it on their card.

 

Here's how : 

 

  1. Click Time and then Assignments.
  2. Select the customer you want to edit.
  3. Assign or unassign:
    1. To assign, click Assign to all team members or select Edit to choose team members. Then go back and Save.
    2. To unassign, uncheck Assign to all team members or select Edit to unassign specific team members. Then go back and Save.

 

Additionally, we've also shared some helpful articles that can guide you through setting up and managing customer fields and time off:

 

 

We're always here to help if you have additional questions about managing employees in your account. Just reply in the comments below, and we'll be happy to lend a hand. Keep safe.

dollars-hoptoit-
Level 1

Limit the Services list when entering Time

This does not help. I do not pay for quickbooks time, I use the free time entry feature. So the options you refer to are not in my menu

KayePe
QuickBooks Team

Limit the Services list when entering Time

We appreciate you for going back here in the thread. Let me give further insights regarding limiting the service list when entering time using QuickBooks Online (QBO).

 

Upon reading your post, it appears that you are using the free time entries feature QBO offered. Please be aware that you can't modify the service list when entering time once utilizing the free feature. However, this will be possible if you have access to QuickBooks Time, as explained by my colleague above.

 

On the other hand, you may want to visit these articles as a reference on handling time tracking inside QBO:

 

 

If you have further questions about our products, especially Time entries in QBO, revisit us anytime. I'll be right here to discuss some insights with you.

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