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Morning!
It recently came to my attention that an item we use "Special item" for drop shipping or non-inventory purchases, was coded as an inventory item. It was set up to use "material" for the asset account and "sales" for the income account, but was still showing up and having to be corrected in the monthly inventory adjustment which was throwing our P&L off. I created a new item "special itemS" and set it up as a non-inventory item, but now the invoice amount does not show up in our sales account. What am I doing wrong?
Solved! Go to Solution.
Good job of identifying the problem, @BrittanySM. We're the same thoughts that you need to change it to sales.
I've got helpful suggestions on what you can do with your item purchases in QuickBooks Desktop. This way, you can keep your report accurate always.
You don't need to make a separate item for the assets. I'd suggest checking that This item is used for assemblies or is purchased for a specific customer: job box. This way, you can enter purchase and sales information on that product.
Do the following:
Visit these articles below on how to customize reports and manage your items in QuickBooks:
If you've ever had questions about non-inventory in QuickBooks, feel free to leave a message below. I'd be happy to assist you with anything related to the program. Keep safe.
That's indeed weird, BrittanySM.
I can provide some troubleshooting steps that can help fix this issue.
If you've assigned the non-inventory item to the correct income account, the amount should appear in the sales account. Let's ensure the non-inventory item is set up correctly. I'll show you how.
If it is correct, you can run the Verify and Rebuild data to ensure that your company file has no data damage. Since data issues can occasionally cause unexpected behavior in the software.
Verify data:
Rebuild data:
After that, you can run the reports again and ensure to select the correct date range and accounting method (Accrual or Cash).
I've added some resources to learn more about managing your items in QuickBooks Desktop. It includes a list of frequently asked questions and their answers.
I'm always available to assist you in ensuring your success and the success of your business. You're welcome to add any details if you have further questions or concerns. Have a great day.
Thanks for your reply! I think I'm beginning to see the issue. I currently have it coded to "material", thinking that it would go in that account when purchasing, and out of that account when sold, but I think I need to change it to "sales". If this is what needs to be done, do I need to make a separate item for purchases?
Good job of identifying the problem, @BrittanySM. We're the same thoughts that you need to change it to sales.
I've got helpful suggestions on what you can do with your item purchases in QuickBooks Desktop. This way, you can keep your report accurate always.
You don't need to make a separate item for the assets. I'd suggest checking that This item is used for assemblies or is purchased for a specific customer: job box. This way, you can enter purchase and sales information on that product.
Do the following:
Visit these articles below on how to customize reports and manage your items in QuickBooks:
If you've ever had questions about non-inventory in QuickBooks, feel free to leave a message below. I'd be happy to assist you with anything related to the program. Keep safe.
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