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Level 2

Printing check with detailed information


We pay contractors every week & they want to see the detailed info on their paycheck.  I create a bill for each vendor & then enter in each job on a separate line with the corresponding amount under category details.  When the QB check prints it does not show the detailed information I have entered.  What are we doing wrong? Should I be putting each job under the item details section instead, would that make a difference?  Thank you.

6 Comments 6
QuickBooks Team

Printing check with detailed information

Hello @LWAY1,


Printing category details are unavailable. You'll want to check for a third-party application that handles printing check details.


You can check Apps that are compatible with QuickBooks in this link:

I'll also share with you our page about Apps for your reference.


Should you have other questions or concerns, don't hesitate to reach out anytime. We're always here for you. Thanks for jumping in to Community and have a nice day ahead.

Level 2

Printing check with detailed information

Is there a different way for us to enter the information so that it does print the details?  Should we not enter it as a bill? Expense or check instead? We really need this to happen so any info is appreciated!

QuickBooks Team

Printing check with detailed information

Thank you for getting back to us here on the Community page, @LWAY1.


The best thing we can do for now is to run the Transaction Detail by Account report, group the report by Vendor and add the Account column to show the category details.


Here's how:


  1. Click on Reports at the left pane.
  2. Search for Transaction Detail by Account on the search field and click it to open.
  3. Go to the Customize button, select the correct dates under Report period.
  4. Choose the Accounting method. (Cash for paid bills and Accrual for unpaid bills)
  5. Tap Row/Columns and choose Vendor under Group by.
  6. Click on Change columns, then put a check-mark beside Account. Make the necessary filters by clicking on Filter.
  7. Tap on Run report to refresh the page.

I've added these screenshots for your reference.

a1 1.PNG a1 2.PNG a1 3.PNG a1 4.PNG


For additional reference about running and customizing reports in QuickBooks Online, check out these article.


Get back to me if you have any other questions. I'm always here to help. Have a good day!

Level 2

Printing check with detailed information

Not what I'm looking for.  This is just generates a report.  If I wanted that I would just do a custom check detail report.  I want the vendors to receive a paycheck that will show each job in detail that they are being paid for.  Should we just enter them in as checks?  I've read conflicting things about doing it that way though.  And by the way, when entering bills/expenses/checks why are there the 2 sections (category details & item details)?  How are these to be used?  Thanks!

QuickBooks Team

Printing check with detailed information

Hi, LWAY1.


Thanks for getting back to us. 


At this time, receiving paychecks that show each job details is unavailable in QuickBooks Online (QBO).


As mentioned by @SheilaGraceA, you can check for a third-party application that can help you handle this. You'll also want to reach out to your accountants for other ways on how to record checks. 


On the other hand, you'll use the item details section to enter details of the product. If the user is entering a bill transaction that is not available as product and service, use category or account details. 


You can also access list of payroll reports in QBO: Run Payroll Reports.


Please know that the Community is always here to help you. 

Level 2

Printing check with detailed information

Perhaps I didn't explain my question/situation clearly because none of these replies worked.  I ended up just entering them as checks & they printed out exactly as we wanted.  Not sure why no one offered that as a solution - seems so easy & straight forward.  Perhaps entering them that way affects other things but we will just have to wait for the accountant to tell us if so.  Also, if anyone else out there was having a similar issue & needed to show someone details from the past creating a custom check print detail report should give you info you need.

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