Purchase Order

Allied3 · ‎May 23, 2022

How do I add the purchase order number when i enter a purchase order. There is no place to put it.

LeizylM · ‎May 24, 2022

Hi there, Allied3.

I can help you add the purchase order number in QuickBooks Online.

You'll need to turn on the Use custom transaction numbers for expenses in the Account and Settings. This way, you can add the purchase order number in QuickBooks.

Here's how:

1. Go to the Gear icon at the top right to get to the Account and Settings.

2. Select the Expenses menu at the left pane, then tick the Pencil (edit) icon in the Purchase orders section.

3. Turn on the Custom transaction numbers option.

4. Hit Save and Done.

I've also added this article for more information about purchase orders: Create and send purchase orders in QuickBooks Online.

Keep your post coming if you have any other questions about adding purchase orders number in QBO. I'll be right here to help. Have a good one!

View solution in original post

BigRedConsulting · ‎May 23, 2022

Isn't it at the top of the PO, like an invoice number is at the top of the Invoice?

Allied3 · ‎May 24, 2022

No, there is place to put the PO # in.

LeizylM · ‎May 24, 2022

Hi there, Allied3.

I can help you add the purchase order number in QuickBooks Online.

You'll need to turn on the Use custom transaction numbers for expenses in the Account and Settings. This way, you can add the purchase order number in QuickBooks.

Here's how:

1. Go to the Gear icon at the top right to get to the Account and Settings.

2. Select the Expenses menu at the left pane, then tick the Pencil (edit) icon in the Purchase orders section.

3. Turn on the Custom transaction numbers option.

4. Hit Save and Done.

I've also added this article for more information about purchase orders: Create and send purchase orders in QuickBooks Online.

Keep your post coming if you have any other questions about adding purchase orders number in QBO. I'll be right here to help. Have a good one!

osparkelo · ‎June 11, 2024

I was able to resolve this Issue!!! You can't create Custom POs, so it's tied to the "Standard" Template. It seems like it's only for Invoices, but it's not!

Click on Gear and then under Company click Custom Form Styles

Under Action, click Edit to edit the "Standard" Template - this is tied to POs

Click the Content Tab near the top left

On the right side, click the top rectangle box to edit (this is where the PO # will print)

On the left under Forms, click the box for Form Numbers

This allowed the PO # to print on the Purchase order going forward.

LouiseG · ‎June 11, 2024

We appreciate you for joining in the thread, @osparkelo.

Thank you very much! I appreciate you taking the time to share some solutions to get the issue resolved.

Feel free to reach out to us if you have any inquiries as the Community is filled with QuickBooks experts who can assist you in various areas. We are committed to helping you succeed. Have a good one!

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