Turn on suggestions
Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type.
Showing results for
Connect with and learn from others in the QuickBooks Community.
Join nowHello, I have been using QB Online for quite some time There are 5 users on the account The owner is the Master Admin and both the Director of Operation and myself are the Admin. I am the person who sets up new users. I just found out today that a Standard User eventhough they are blocked from bank account information and balances have access to all the check details in the reports and have access to stuff for my accountant. I talked to QB this morning and they basically said there is nothing they can do about it. My concern now is how much information my 2 standard employees have seen. The reports shows ALL my payroll checks with amount paid (so that is easy for anyone to figure out how much a yearly sarlary is) I am voiciing my concern here as I am not sure that anyone in the same boat is aware of this.
If you upgraded to the Advanced option it is still the same ! This is total BS on QB part. I am really really concerned now as to wh
We don't want you to feel that way, concerneduser.
What user permissions do you want to have this standard users? When you set up standard users, you have an option to limit their access.
You'll want to check this article to understand the different levels of access: User types and user permissions in QuickBooks Online. Scroll down to Standard User and click on the access available. There will be a list of what they can and can't access when assigned to that user type.
If you wish to change their access, here's how:
Please know that I'm only a post away if you should have any questions.
Hi, thanks for responding.
My concern is that once they can SEE and READ the check detail report they have access to all checks written including payroll which should be private.
Thanks for adding a clarification, @concerneduser.
You can change the user access of your 2 two standard employees as Reports only access. This way, they can only view reports in your QuickBooks Online (QBO) account except for your payroll and contact info which is private.
To change their user access, you can follow the steps shared by my colleague MaryLurleenM above.
Also, to learn more about managing your user’s type and access, you can refer to the resources below:
You might also want to check this article for future use in case you need to personalize your QBO settings: Edit company settings in QuickBooks Online.
You can always leave a reply in this thread if there’s anything else you need help in managing your users and QBO account. I’m only a post away from you. Take care.
You have clicked a link to a site outside of the QuickBooks or ProFile Communities. By clicking "Continue", you will leave the community and be taken to that site instead.