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Level 1

Ship to address

How do we change the settings so our address is auto loaded into the ship to address for every purchase order?

3 Comments 3
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Ship to address

Great to have you onboard, @cdanner,


Welcome and thanks for visiting the Community today. I can help you update your company's Ship To address in your purchase orders.


Currently, the purchase orders in QuickBooks pull the address details from your vendor's profile (Billed From, Shipped From). While the option to add the Ship To address is currently unavailable in the Address Info section of the supplier/contractor's data, you can include it manually on your PO's.


Here's how to do that:

  1. Go to the Vendors menu.
  2. Choose Create Purchase Orders.
  3. Click the Ship To drop-down arrow then click <Add New>.
  4. Enter the description in the Name field.
  5. In the Site Address field, add the Ship To address you want to use.
  6. Click OK.

I've attached here a related article for you: Create a purchase order.


That should get your work done, @cdanner. As always, the Community has your back if you need further assistance with your vendor transactions. Please feel free to post here, or mention me on your comments, Have a good one!

Level 1

Ship to address

My Ship to in Purchase Order window is still grayed out. 

I use 2017 Premier Mftg desktop software. Is this why?




Ship to address

It's nice to see you here today, @IngBev,


The Ship To drop-down on purchase orders is grayed out if the Drop Ship To field is empty. You must assign a customer or job name to pick a shipping address you want to use when you fill out a P.O. transaction.


Here's a sample purchase order in QuickBooks Premier 2017:



I'm enclosing an article to learn more about using purchase orders in QBDT: Create purchase orders in QuickBooks Desktop.


Let me know if you have other questions or clarifications about this topic. I'll be more than glad to share additional insights and help whenever you need one. Have a great rest of the week! Take care.



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