It's good to have you here in the QuickBooks Community, @JDawn. I’ll be glad to assist you in sorting this issue about vendor reimbursements in QuickBooks Desktop.
First, you’ll want to double-check the accounts included in your reimbursements. Here’s how:
- Go to Reports, then select Vendors & Payables.
- Select 1099 Summary.
- In the 1099 options dropdown menu, select All allowed accounts.
- If you find the missing vendor, find the Account and determine if it was used to make credit card payment.
a. Double-click the amount in the Total column for your Vendor.
b. In the 1099 Detail report make note of the Accounts in the Account column.
- To show these transactions on 1099 reports and forms
c. Go to Edit, then select Preferences.
d. In the Preferences window, select Tax:1099 from the left pane, then select Company Preferences tab.
e. Select the link click here next to If you want to map your accounts to boxes on form 1099-MISC.
f. QuickBooks 1099 wizard page will come up. You will be directed to Map Accounts. This window displays all accounts used for payments to 1099 vendors. From the Apply payments to this 1099 box dropdown, choose one of the 1099 boxes.
- Once done, close the 1099 Detail report.
- Select the second 1099 Options drop-down, then select only 1099 accounts.
About your accounts, I’d recommend reaching out to your accountant. That way, they can guide you on how to record accounts affected when reimbursing so that it won’t affect your income accounts.
Additionally, check these handy articles for further guidance about this process: Understand which payments are excluded from a 1099-NEC and 1099-MISC.
Also, I'm adding these articles to guide you at yearend in doing your 1099s in QBDT:
You can always reply or reach out to us again if you need anything else with managing your vendors in QBDT. We're always here to guide and assist whenever you need help. Have a good one!