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Buy nowI am a solo consultant who does NOT bill by the hour. I have used QB desktop for Mac for 20 years for my basic accounting but the price is getting high and I'm trying to figure out which Online version makes sense for me. I have not tied my bank to QB and don't intend to. Also don't carry inventory and no payroll function needed. The main functions I use are:
1. Creating invoices (using a custom template... needs to look professional). I print to PDF and email clients... No more than 6-8 invoices per month, usually more like 4-5.
2. Tracking outstanding invoices and recording payments against those invoices.
3. Tracking expenses, including assigning some to clients/projects for profitability (although this is not really essential).
4. Sales Tax tracking
5. Reporting
-P&L
-Year over year comparisons
- Open invoices
- Revenue by Client
6. An added bonus would be to assign cost of goods expenses to a client/project. I do this with QBDT Mac now, but rarely need to go back to use the data for analysis.
The Intuit sales team recommended Essentials but I'm wondering if one of the cheaper versions would suffice. Would Self-Employed suffice?
Any thoughts out there?
You've come to the right place for advice, RC.
Let me help you choose the best QuickBooks Online (QBO) version that fits best your business needs.
QBO offers five versions: Self-Employed, Simple Start, Essentials, Plus, and Advanced. Aside from the pricing, they also vary in features, user counts, and purposes.
First off, QuickBooks Self-Employed is optimal for small service business owners, which records income and expenses, tracks mileage, and prepares Schedule C. It's great for those with no employees and only issues a few invoices per week.
Second, if you want the easiest and quickest way for single users to manage income and expenses in one tool, QBO Simple Start is the best option. It's a good place to start if you're a consultant or contractor that has to keep track of expenses as they occur, send invoices and receive payment, monitor mileage, and run basic reports.
Third, QBO Essentials offers advanced invoicing options. It's best for small businesses required to track payments due, assign hours worked to customers, and provides access to up to three users.
Next, you can assign locations and classes to your transactions in QBO Plus. It's ideal for small businesses that require job costing, budgeting, and inventory tracking.
Lastly, QBO Advanced is the best option for expanding organizations with complex processes. It automates repetitive tasks and allocates work to more users who can only view what they need to.
For the pricing and detailed comparison between each QBO version, please see this website: QuickBooks products.
Furthermore, you can personalize QBO to work how you want it to. This way, you can turn features on and off.
Feel free to leave a reply if you have additional questions about choosing the best QBO version for you. We'd be more than glad to assist you further. Take care, and wishing you continued success.
If you are working solo on a desktop (PC or Mac) to manage your book and only need basic features, you should explore a free program. You can use the program for as long as you like, use all the features and enter as much data as required. There are no time limits, no usage limits, no ads (at this time). This program is quite popular in Asia and Europe.
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