ACH Payments to vendors

You can signup for a free Melio account to integrate with QBO and pay your bills with ACH for free.

https://affiliates.meliopayments.com/quickbooks

You can also get $100 cashback to pay the first bill. Make sure to click Get $100 cashback button to sign up.

https://affiliates.meliopayments.com/cashback

I appreciate your continued participation in Community space, Bo-Orlando. I'll assist you with how to handle your ACH payments in QuickBooks. 

QuickBooks Online (QBO) offers the convenience of issuing ACH payments without using your QB bank account. Instead, you can select your preferred bank account by clicking the Add a Bank Account option. This allows you to bypass your existing accounts in QuickBooks and opt for a different bank account of your choice. To get started, follow the steps below:

1. Sign in to your QuickBooks Online company file.
2. Select Expenses, then Bills 
3. Choose Schedule Payment or Save and Schedule Payment.
4. Select which bank account you want to use as your funding source and withdraw funds from.
5. Click Add a bank account to find and select the bank you'll use.
6. Follow the on-screen instructions.

For more detailed processes, check out this article: Learn about QuickBooks Bill Pay.

It's important to note that there is a free limit on the number of transactions per month. If you exceed this limit, you'll be charged a fee per transaction. Please refer to the following link for more information: https://quickbooks.intuit.com/bill-pay/#.

Alternatively, you can manually transfer funds to your vendors through bank transfers or use a third-party app that integrates with QuickBooks for ACH payments. Check out available apps via this link: https://quickbooks.intuit.com/app/apps/home/en-us/.

I'd appreciate it if you could provide me with more information about your concern regarding the display of payment issued for bills as an ACH and the actual ACH via the bank website. If you want to keep track of your bill payments, you can generate reports and customize them to display the necessary information.

I'm adding these resources for managing bill payments within the program:

• Learn about QuickBooks Bill Pay
• Online Bill Pay - Automate Your Bills Today

If you have follow-up concerns about bill payments within the program, let me know by leaving a comment below. I'm ready to provide the support you need to ensure your QuickBooks management experience is seamless.

I have QB Enterprise,  not the Online version. Does this work as well?

Welcome and thank you for posting here in the Community, @ML MN.

I can share some information on how to issue ACH payments to your vendors using your QuickBooks Desktop Enterprise. 

You can use the Bill Pay service powered by Melio. This feature is available in QuickBooks Desktop 2022 including QuickBooks Desktop Enterprise and later versions. With Bill Pay, you can pay your vendor bills directly from QuickBooks using your bank account, debit or credit card. You can choose whether to pay your vendors by ACH or check.

Melio is responsible for processing the payments made through Bill Pay on QuickBooks' behalf. They collect the funds from your bank account or card and send the payment amount to your vendor for delivery.

If you want to learn more about how to pay your vendor bills directly from your QuickBooks Desktop account, you can check out this article which includes a video tutorial: Pay bills online from QuickBooks Desktop. 

In addition, you have the option to run the Unpaid Bills Detail report to review any outstanding bills for a particular date. For step-by-step instructions on how to run this report, please refer to this article: Customize vendor reports. 

I'm always here to answer any questions that you have regarding payment processing for your vendors. Stay safe and have a great day!

Thank you for that explanation and I have an additional question.

I enter vendor invoices into QuickBooks Online and wish to pay them using my bank's ACH system and not involve QB in the payment.

Is there a way I can advise the vendor of the payment and what invoices were paid using QB Online?

My vendors all have AP email addresses entered in their records.

Thank you

Yes, there's a way to record the ACH payment for the bill in QuickBooks Online, Campro.

Since you wish to pay your vendor using the bank's ACH system, you can inform your vendor that you're using the ACH bank system. That way you can record the payment to an open bill by conducting the normal process. However, you'll need to add a note on the Ref no. field instead of a number. Please know that the option to email on what invoices the customer has paid is currently unavailable.

Here's how:

1. On the left panel, go to Expenses then select Vendors tab.
2. Click the vendor name then go to the Transaction List tab.
3. Search for the open bill and click Make payment.
4. In the Bank/Credit account, choose the ACH bank.
5. On the right corner, remove the check mark beside Print Later.
6. In the Ref no. field, enter something that helps you identify the form of payment (ex. ACH).
7. Enter the necessary information and click Save and Close.

To learn more about this, refer to this article on recording the bill payment made through ACH: Record an EFT, ATM, or debit card payment for an open bill.

Additionally, you can check this article to learn how to check when QuickBooks deposits customer payments into your bank account: Find out when QuickBooks Payments deposits customer payments.

Please don't hesitate to let me know in the comment section if you need further assistance with the bill payment process in QuickBooks. We're always here to lend a hand.

I believe you are missing his question..... He wants to know how can the vendor be sent what invoices he is paying and the amount. Equivalent to a "check stub" that shows the vendor the payment details. How do you have QBO email that to the email address in the vendors profile?? We want to be able to pay the vendor via our banks website, and have QBO send an email to the vendor of what we are paying. A basic requirement of Accounts Payable, so the vendor can apply your payment correctly. 

I'm grateful for your participation in the discussion and for pointing out the unanswered question from my colleague, Bo-Orlando. Allow me to clarify some information regarding what invoices can be sent to the vendor together with the amount.

The option to email on what invoices the customer has paid is unavailable. With this, I'd recommend sending feedback to our product engineering team. The dedicated platform enables our developers to prioritize requested features and improvements based on customer input.

Here's how: 

1. Go to the Gear or Settings icon and select Feedback.
2. Enter your comments or product suggestions.
3. Click Next to submit feedback.

Our Product Development team will receive your feedback directly to enhance your overall experience with the QBO. You can track all suggestions submitted through this channel: QuickBooks Online Feature Requests.

For now, download the Bill Payment check and manually send it to the vendor's email. However, you can only view the total payment amount when the bill is created. For more details on handling vendor transactions, see this link: Enter and manage bills and bill payments in QuickBooks Online.

I'll be sharing these links that will guide you in receiving your bills automatically and how to email your receipts so you can track them properly in QuickBooks:

• Learn about the QuickBooks Business Network
• Email receipts and bills to QuickBooks Online

Please know that I'm only a post away if you need additional assistance with vendor payments in QuickBooks Online. I'll be happy to help you out.