Hello, nboedeke.
In QuickBooks, recording a payment makes it easy to record business expenses. Entering your income and expenses gives a more complete picture of your business and profit.
When you pay bills, don’t write a check. If you do, the bills remain open and unpaid which leads to inaccurate financial reports. Here’s how to pay a bill properly.
- Go to the Vendors menu, then select Pay Bills.
- Choose the correct accounts payable account from the dropdown.
- Specify the checkboxes of the bills you want to pay from the table.
- Note: To unmark or mark all the bills in the list, select Clear Selections or Select All Bills.
- Set any discount or credit that you want to apply to the bills.
- Discount - Select this if your vendor gave you a discount for this transaction.
- Credit - Select this if you received a credit from your vendor, and used it to reduce your total bill amount.
6. Enter the date you paid the bill.
7. Choose the payment method.
8. Click Pay Selected Bills and tap Done once finished.
For more details about it, please refer to this article: Pay bills in QuickBooks Desktop.
Also, paying bills is part of your usual accounts payable workflow in QuickBooks Desktop. To see the complete list of workflows and other vendor-related transactions, go to Account Payable Workflow.
Keep me posted if there's anything else you need about recording payment to an invoice. I'm always around to help you.
