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Best answer August 18, 2023
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Thanks for getting back to us for your follow-up concern, @cybtekinc. I'll be happy to outline the steps to handle the bill showing as payable after voiding the uncashed check in QuickBooks Desktop (QBDT).
In some cases, you may have balances as a result of voiding a bill payment. To resolve this, let's create a general journal entry (JE) to write off the amount. Before doing so, I suggest seeking an accountant's advice to ensure your books are accurate.
First, create an appropriate JE. Please refer to the steps below.
- Go to the Company menu and select Make General Journal Entries.
- In the Make General Journal Entries window, modify the date and fill in the entry number if necessary.
- Select the Account field and click Accounts Payable from the dropdown list.
- Enter the amount under the Debit column and pick the vendor name in the Name column.
- In the following line, select the offset account and enter the amount under the Credit column. Then, hit Save & Close.
Once done, apply the JE to the existing credit. Here's how:
- Go to the Vendors menu and click Pay Bills.
- Select the bill and click Set Credits.
- Choose the available credit under the Credits tab and click Done.
- Hit Save & Close.
Furthermore, gaining an overview of your sales and expenses is a breeze if you generate reports. Doing so provides details about outstanding bills and their due dates, as well as all the transactions associated with each vendor.
Please don't hesitate to swing by the Community whenever you need additional help writing off vendor balances. It's always our priority to address your concerns. Take care and have a good one!
Thanks for getting back to us for your follow-up concern, @cybtekinc. I'll be happy to outline the steps to handle the bill showing as payable after voiding the uncashed check in QuickBooks Desktop (QBDT).
In some cases, you may have balances as a result of voiding a bill payment. To resolve this, let's create a general journal entry (JE) to write off the amount. Before doing so, I suggest seeking an accountant's advice to ensure your books are accurate.
First, create an appropriate JE. Please refer to the steps below.
- Go to the Company menu and select Make General Journal Entries.
- In the Make General Journal Entries window, modify the date and fill in the entry number if necessary.
- Select the Account field and click Accounts Payable from the dropdown list.
- Enter the amount under the Debit column and pick the vendor name in the Name column.
- In the following line, select the offset account and enter the amount under the Credit column. Then, hit Save & Close.
Once done, apply the JE to the existing credit. Here's how:
- Go to the Vendors menu and click Pay Bills.
- Select the bill and click Set Credits.
- Choose the available credit under the Credits tab and click Done.
- Hit Save & Close.
Furthermore, gaining an overview of your sales and expenses is a breeze if you generate reports. Doing so provides details about outstanding bills and their due dates, as well as all the transactions associated with each vendor.
Please don't hesitate to swing by the Community whenever you need additional help writing off vendor balances. It's always our priority to address your concerns. Take care and have a good one!
