Direct Deposit - Per Diems and Customer Jobs

JYork · ‎January 11, 2024

Hello,

We pay per diems weekly to our staff based on travel and length of workdays.

We are trying to do these through direct deposit or via ACH, currently, we just write checks and have the employees' names set up on our Other Names List.

Then we either hand them their checks or mail them.

I have seen where the per diem is available on the paycheck when we do payroll, but it doesn't look like I can apply that cost specifically to a customer job the way we do now. Is there a way to add a nontaxable payment that goes against a specific cost code and I can apply individually to customer jobs through payroll?

I would not want to have to set up all employees as vendors, and put in a bill for the per diems weekly, and then pay that bill online. The idea is to try and set something up to reduce time involved in this process, not add to it. Would not be terrible to do this way, as I would have to input the cost information anyways, but through payroll direct deposit or straight from the write checks screen would be ideal.

Is there anyway to have a payment go out online specifically from the write checks option?

We use QuickBooks desktop.

Thanks,

GenmarieM · ‎January 11, 2024

Welcome to the Community space, @JYork.

I am here to share some insights about paying per diem to your staff through direct deposit in QuickBooks Desktop (QBDT).

I'll be happy to guide you through setting up your payroll expenses by job. First, you'll need to set up your QuickBooks preferences.

Here's how:

Go to Edit, and click Preferences.
Select Accounting, then Company Preferences.
Ensure to select Use class tracking for transactions.
Click Payroll & Employees, then Company Preferences.
Select Job Costing, Class and Item tracking for paycheck expenses.
Select whether to track it by Entire paycheck or Earnings item.
Select OK.

After setting up your QuickBooks preferences, you can now proceed to step 2 to set up your payroll items to track expenses by job.

Furthermore, I am adding this helpful article as your reference in setting up and managing your payroll schedules in QuickBooks Desktop: Set up and manage payroll schedules.

Please don't hesitate to return to this post if you have other concerns about paying per diem to your staff in QBDT. I'll be here to lend a hand.

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Direct Deposit - Per Diems and Customer Jobs

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