Credit card processing fee

elizabeth-urgell · ‎October 15, 2018

How do you add a credit card processing fee to the invoice/payment?

StevePVB · ‎October 15, 2018

Just a reminder -- there are around a dozen states (I'm not sure which ones) that do not allow a credit card surcharge. I'm in FL and that is one of the states.

crystal4 · ‎October 15, 2018

i was asking about merchant fees for processing. It is not the credit card company making the charge, it is our POS merchant.

qbteachmt · ‎October 15, 2018

This topic was asked regarding a fee incurred by the QB user, when a customer pays by credit card. That is why it was answered that way.

qbteachmt · ‎October 15, 2018

Who paid the fee? If not your client, then you process their payment in full.

It is the deposit that is reduced by the fee.

I like to track PayPal, Visa, etc, each into their own bank account. That way, the people who pay by VISA have their full payment processed and deposited into the VISA bank account. Then I use that account to enter the "check" that shows I incur a cost for a bank fee.

Then, when the VISA settlement is made to my real bank account, I use Transfer, between my VISA Bank and my Checking. This is not income again. Now it is just you, getting your money, from VISA.

elizabeth-urgell · ‎October 15, 2018

Thank you for your help!

crystal4 · ‎October 15, 2018

So is there any way to have the fee automatically calculated and expensed or is this a manual transaction each and every time? In Simply Accounting they allow you to enter the processing fee and every time you process a payment via cc it automatically calculates and expenses the merchant processing fee.

qbteachmt · ‎October 15, 2018

There are a lot of reasons you don't want this to show for the customer activity, and there is no way to automate this. At most, there is a function for taking this fee as a Discount when processing the payment. Since I know someone is likely to recommend that method, I have attached a screenshot that I titled "Out Of Balance" to show you why using that method creates mismatching reports for you. I recommend never using that function.

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Credit card processing fee