Many Jobs Paid with Single Check from 3rd Party

Update:
Found the following: https://quickbooks.intuit.com/.../transfer-customer-credit-one-job-another-desktop...  hoping it would resolve my issue, however, by entering the 3rd party as an independent customer:job, it is NOT visible in the AVAILABLE CREDITS list.

In the example posted here, the 3rd party is showing a credit of 2240, that is not available to the current job that needs $500 of that credit.

Hi TCowan59,

The article you shared only applies when the benefactor is also a customer who wants to pay for other customers.

The method of recording this is quite lengthy and involves journal entries, so please verify this with an accounting professional to ensure your records are accurate.

First, record the payment as a deposit and use an Other Current Liability category, depending on your accountant's advice.

Second, create a journal entry to flow the amount from Other Current Liability to a barter account.

Third, transfer a portion of the amount from the barter account to A/R for one customer. This transaction will turn into credits which can be applied as a payment to an invoice. You'll do this for each customer.

Fourth, apply the available credits as payment to each customer's invoice.

On the other hand, you can also check the article about bank reconciliation should you need it in the future.

Let me know if you need anything else. The QuickBooks Team is always available to help.