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When entering labor as billable and also as overtime for the employee, it comes out fine on the payroll side but when invoicing from "Time and Expenses" the hours come up as straight time not overtime. I'm told it used to work but now it doesn't. Should a different labor item be used?
Great to see you here @TreaseaLong. Yes, you can create a different wage item to have it reflected as billable.
Tracking Overtime hours in QBDT is currently unavailable. You'll have to manually input OT hours as a wage item for employees.
To set up an OT wage item in QBDT, follow these steps:
You can follow the steps below to add this payroll item automatically to paychecks:
I've got this article for additional information on this process: Set up an hourly wage payroll item.
Additionally, with QuickBooks Desktop's job costing tools, you'll be able to see how much money you spend and make for each job. To accurately record your job cost, you can refer to this article for the complete details: Tracking job costs in QuickBooks Desktop.
If you have QuickBooks Time, you have the option to set up overtime tracking. Refer to this article for additional options: Configure and change advanced overtime settings in QuickBooks Time.
Let me know in the comments below if you have other questions about overtime pay in QBDT. Take care always.
I'm not sure I explained the problem accurately. I have no issues with payroll. I have several payroll item types. The problem is after I have entered time and indicated on the timesheet that it is billable AND the payroll item chosen is overtime, when I go to bill my customer the employees' time is only listed at regular time not overtime. As this is specifically for a T&M job, I need the hours noted as OT at billing.
Let me share details about overtime rates for billable hours, TreaseaLong.
The overtime rate will only be used automatically when creating paychecks. This is the reason why it's only giving you a flat rate when billing the client for the OT hours.
For billable expense, you'll want to create a separate service item that will be specifically used for overtime hours. Here's how:
Once done, use that service item in a separate line in the timesheet when recording the overtime hours.
That should give you the correct OT rate when creating invoices. I'd also want to share these articles if you need more guidance about billing clients for the work that you've done:
Always ask questions or reach out to us again if you need anything else. We'll make sure that you get all the help that you need.
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