QBD Vendor Warranty Payment

Hi there, Saltair95. 

Thank you for reaching out to the Community. I'd be happy to provide you with more detailed steps on how to clear vendor warranty credits from the vendor when depositing a check in QuickBooks Desktop. Clearing vendor's credits needs to be done by making deposits and linking the Deposit to the Bill Credit. Here are the steps: 

1. Go to the Banking menu and select Make Deposits. This will take you to the Make Deposits window, where you can enter the deposit details.
2. Select the account where the Deposit will be made. Make sure to select the correct one.
3. Enter the deposit amount and the date of the Deposit. 
4. In the Received From column, enter the vendor's name. If the vendor is not already on your list, you can add them by clicking the Add New button and entering their details. 
5. In the From Account column, select Accounts Payable. This will ensure the Deposit is applied to the vendor's outstanding bill credits. 
6. In the Memo column, enter a brief description of the Deposit. This is optional, but it can be helpful to include a note about the purpose of the Deposit.

Once you have entered all the Deposit details, click the Save & Close button. This will add the Deposit to your bank account in QuickBooks Desktop. 

Next, you can link the Deposit to the bill credit by following these steps: 

1. Go to the Vendors menu and select Pay Bills.
2. Check the Deposit that matches the Vendor check amount.
3. Select Set Credits, apply the Bill Credit you created earlier, and click Done.
4. Tap Pay Selected Bills, then select Done.

This process ensures that vendor warranty credits are cleared from the vendor when depositing a check in QuickBooks Desktop. The benefits of following these steps include accurate bookkeeping records, balanced vendor accounts, and an overall efficient and professional business operation. 

You can replicate the same steps to apply a credit to your bills. Additionally, here's an article with more hints on handling other scenarios related to vendor credit or refunds: Record a vendor refund in QuickBooks Desktop. This should give you more information on managing vendor credits and refunds effectively. 

Additionally, you can run through the resources from this link to utilize the AP workflow in our system: Accounts Payable workflows in QuickBooks Desktop.

Please don't hesitate to reach out if you have any further questions or clarification regarding clearing vendor credits when depositing a check. The Community is always open 24/7 to help you. Stay safe!