bulk "mark as paid"

Hello, Freight_Brokerage.

I acknowledge the importance of marking your vendor's invoice transaction using QuickBooks Online (QBO).

Normally, the invoice will appear as paid once it is matched with the downloaded or imported payments from the bank feeds. At the moment, the option to mark paid invoices in bulk is unavailable in QuickBooks Online.

You'll have to manually open each invoice and mark them as paid. Here's how to do it:

1. From the left panel, select Sales. Choose Invoices.
2. Under the Actions column, click Recieve payment. Enter the required field.
3. Click Save and close.

As a workaround, you can import paid invoices reports, and provide feedback. This will allow you to review the report in a different format and provide any necessary comments.

To give you additional information on recording customer payments, please check out this article: 

Record invoice payments in QuickBooks Online.

You're always welcome to add a reply if you need additional assistance managing your payment transactions. I’d be more than happy to help and find solutions for you. Keep safe!

@Freight_Brokerage  RE: Is there a way to bulk mark these as paid based on date ranges?

No, because the only way a bill can be marked as paid is if you actually pay it.

Maybe your company should pay their bills?  Seems like a good idea.

Thank you, NinoNorth

Have nothing better to do than snipe at someone you is trying to help someone out clean their books up? Plenty of companies will survive with crappy books. Have not seen one yet which survives when it doesn't pay the bills... but that common sense logic probably escapes you. Cheers, community champ.

Can a bulk mark"paid" operation of invoices sent to customer feature be implemented? This would be massively helpful with monthly reconciliation in QB. We currently load invoices generated thru other platforms (Stripe, Shopify) using the data .csv upload feature/function. The problem now becomes when we receive payment thru those other platforms, Quickbooks needs to be updated (rightfully mark paid so it doesn't incorrectly appear in past dues/ AR report). The cumbersome manual process for each individual invoice (especially when doing this for hundreds/ thousands in the system) is a big time drain for us. Hoping the QB/Intuit team can roll this type of feature out ASAP!

Can a bulk mark"paid" operation of invoices sent to customer feature be implemented? This would be massively helpful with monthly reconciliation in QB. We currently load invoices generated thru other platforms (Stripe, Shopify) using the data .csv upload feature/function. The problem now becomes when we receive payment thru those other platforms, Quickbooks needs to be updated (rightfully mark paid so it doesn't incorrectly appear in past dues/ AR report). The cumbersome manual process for each individual invoice (especially when doing this for hundreds/ thousands in the system) is a big time drain for us. Hoping the QB/Intuit team can roll this type of feature out ASAP!

I know how this feature would help you efficiently manage your business in QuickBooks Online (QBO), schmid.

Currently, we don't have a specific timeline as to when the feature to allow users to mark invoices as paid in bulk will be implemented.  However, you can submit this request to our Product Developers as this will greatly help them in considering future feature releases.

To send your feedback:

1. Go to the Gear icon and then select Feedback.
2. Type in your feature request in the description box.
3. Once done, click on Next.

Moreover, if you want to customize your sales form in QBO, you can refer to this article for guidance: Customize invoices, estimates, and sales receipts in QuickBooks Online.

Don't hesitate to drop in anytime if you have questions about managing your invoices or the status of your product request. We're always here to help.