I'll help you fix it, CJG1964.
I'll share the differences between bills, checks, and expenses in QuickBooks Online.
If you want to keep track of what you owe or pay it later, you can enter or create bills. If payment is made simultaneously or on the spot, use Check or Expenses.
You're correct in entering credit card purchases as Expenses since they're paid immediately. This should leave no balance on your vendor account unless you've already created a bill prior to recording the credit card purchases. May I know if there's a bill created for that specific vendor?
If yes, you can delete the Bill or Expenses transaction to clear the balance due for your vendor. If you remove the Expenses transaction, you can use the Pay Bills to pay a bill with a credit card. I'll show you how.
- Select + New.
- Under Vendors click Pay Bills.
- In Payment account, select your credit card account.
- Enter the Payment date.
- Choose the bill you want to pay.
- Once done, hit Save, Save and print, or Save and close.
For further information on managing your vendors' transactions, please see the articles listed below:
Do you require assistance in recording payments on your credit card? If so, this resource provides a comprehensive guide: Record your payments to credit cards.
Please let me know if there is anything else I can do for you. I wish you the best.
