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We wrote a check to a vendor that was cashed and then bounced due to Non Sufficient Funds. I created a journal entry to credit/ debit the account. I was trying to unlink the bill payment to the bill, and link it to the journal entry. However, the Journal entry doesn't show up under the vendor. Is there a way to link the journal entry to a vendor bill payment? Or is there a different way this should be handled?
Solved! Go to Solution.
Welcome to the Community, krucki!
Let's edit your journal entry so you can link it to your bill.
You'll need to change the account under Debits into Accounts Payable and choose the name of the vendor. This way, you can see the journal entry on the Bill Payment page.
Here's how:
1. Find the journal entry you've created.
2. On the first row under Account column, choose the account you used to pay the bill and enter the amount under the Credits column.
3. On the second row, choose Account payable and enter the amount under the Debits column. Then, choose the vendor's name on the far right under the Name column.
4. Click Save and close.
Once done, you can link it to your bill by clicking add at the right panel part of the bill. Please feel free to see the screenshots below to see exactly what I mean.
If you have any other concerns, feel free to leave a comment below. Have a good day!
Welcome to the Community, krucki!
Let's edit your journal entry so you can link it to your bill.
You'll need to change the account under Debits into Accounts Payable and choose the name of the vendor. This way, you can see the journal entry on the Bill Payment page.
Here's how:
1. Find the journal entry you've created.
2. On the first row under Account column, choose the account you used to pay the bill and enter the amount under the Credits column.
3. On the second row, choose Account payable and enter the amount under the Debits column. Then, choose the vendor's name on the far right under the Name column.
4. Click Save and close.
Once done, you can link it to your bill by clicking add at the right panel part of the bill. Please feel free to see the screenshots below to see exactly what I mean.
If you have any other concerns, feel free to leave a comment below. Have a good day!
This worked.
thanks so much !!
I'm having this issue as well, except not with a cheque we wrote. A supplier tried to take their EFT payment from our bank account. The funds were not there. So now I need to match up the original attempt to take the funds as well as the transaction reversing the EFT and the transaction for the NSF charges.
I'll be more than happy to assist you in recording these transactions in QuickBooks Online (QBO), @DebGer.
If your bank covers the fee for payment that was taken by your supplier, you'll only need to record the NSF charge that was processed. To do this:
After this, you can now record the bill payment using Pay bills.
Once the bank fee and the bill payment shows up on the Banking page, you can now categorize and match them to these records.
If you need any additional assistance while managing your bank transactions, you can leave a comment below. I'll be sure to get back to you.
I found this really clear, and helpful, but I have a follow up question! My bank returned one of our EFT transactions due to insufficient funds, and we've now re-run that payment. I have three transactions in my feed for the same amount: the original debit, the return because of the bounce, and the secondary debit. How do I record that return transaction?
Hi there, HannahBuild.
Thanks for joining us here!
You'll want to create a journal entry to reverse the bounced check payment. Then, let's reopen the bill and link the bounced check to the journal entry.
Please follow these steps:
Then, proceed to these steps:
I added these links for more details on how to handle downloaded transactions:
Post again here if you need anything else. Stay safe!
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