How to Print Mail Labels in Desktop Enterprise Suite to a Label Printer for Payables

I've got your back, Cdibi. Printing labels in QuickBooks Desktop (QBDT) Enterprise Suite is a straightforward process that can significantly streamline your workflow or organizational needs. I'll outline a step-by-step guide to help you navigate through the process.

First, make sure your printer is already set up. No need to generate a report. You can now proceed with printing address labels. You also have the option to print single labels. Here's how:

1. Go to File and choose Print Forms.
2. Pick Labels and select the labels you want to print.
   
3. Tap OK.
   
   
   
   
   
   
4. From the Printer name dropdown, click your printer.
5. In the Printer type dropdown, choose Label Printer (Single Label).
6. Hit the Print button.
   
   
   

By following these steps, you can print labels directly from QBDT, simplifying your workflow and ensuring that they meet your business needs. If you need further assistance printing forms or running reports in QuickBooks Desktop, add a post below. I'll keep an eye on this conversation. 

Thank you for that info. Couple of follow up questions:

1.) Can you use any size label? How does it know what size label you are using?

2.) We want to print weekly payables. After printing the checks how do I print select that that list of vendors to print? 

Thank you for that info. Couple of follow up questions:

1.) Can you use any size label? How does it know what size label you are using?

2.) We want to print weekly payables. After printing the checks how do I print select that that list of vendors to print? 

We appreciate your quick response, @cdibi. I'm here to answer your additional label concerns in QuickBooks Desktop (QBDT).

QBDT supports a variety of label formats. Here's how to see the available formats:

1. Go to Files, Print forms, and select Labels.
2. Click OK and select the Settings tab.
3. In the Label Format dropdown, the available sizes will be shown.

Once you've selected a format, QBDT will recognize and apply it.
 

Regarding your second concern, you can select the vendors you want to print labels for on the Select Labels to Print page:

1. Go to Files, Print forms, and select Labels.
2. In the Name dropdown, choose Multiple names.
3. Tick the names of the vendors you want to print the labels for.

Additionally, you can refer to this article to personalize your reports: Customize reports in QuickBooks Desktop.

Let us know if you have other questions about the labels in QBDT. We're here to help you in any way we can.

Checking off vendors from a list would be very tedious. You mentioned a report. Can a report be easily made to select all of the vendors from the last payable set without manually having to do anything?

Let me guide you on how you can send feedback to ensure that the idea is passed on to our developers, cdibi.

For now, running a report that shows all vendors from the last payable for printing mail labels is unavailable in QuickBooks Desktop. I recommend sending feedback to let our product team know how important this is for your business. 

1. Go to the Help option.
2. Select the Send Feedback Online option.
3. Select the Product Suggestion option—a pop-up window displays.
4. Enter your feedback suggestion.
5. Click the Send Feedback button. The feedback is sent.

As a workaround, you can use the Transaction List by Vendor reports and customize it to show the information you want in QuickBooks. To do so, follow the steps outlined below:

1. On the top menu, click Reports.
2. Hover on Vendors & Payables, then select Transaction List by Vendor.
3. Click Customize Report.
4. On the Display tab, choose the correct date of the transaction.
5. Click OK.

Once done, export it and then use the file to create vendor labels.

Additionally, QuickBooks provides a variety of reports that cater to your business needs. For more information, please see this article for your reference: Understand reports.

Learn how you can save a report's customization settings in the future. I've added this article for more details: Create, access, and modify memorized reports.

You can always reply if you have any other concerns about printing vendor labels in QuickBooks. I'll be around to help you.

So, there is no easy way to print address labels for a list of payables?

How about when you are printing the payable checks. Is there a way to print the labels at the same time since it knows the list that you are printing?

So, there is no easy way to print address labels for a list of payables?

How about when you are printing the payable checks. Is there a way to print the labels at the same time since it knows the list that you are printing?

We can discuss this with our product designer in QuickBooks Desktop, Cdibi. While some features may not be available within your company, we are committed to providing alternative solutions to ensure a seamless platform.

I wanted you to know that the feature to print payable checks and labels in one action isn't available in QuickBooks Desktop. However, We can only print them separately.

Also, there isn't a direct way to print the address labels for a list of payables. For now, we can pull up the Transaction list by Vendor. Customize the report to display the address of each transaction.

Here's how:

1. On the top menu, click Reports.
2. Hover on Vendors & Payables, then select Transaction List by Vendor.
3. Click Customize Report.
4. On the Display tab, put a checkmark on the address.
5. Click OK.

Next, print the report by clicking the Print icon above.

Furthermore, the most effective way to provide your feedback is through our product designers. They regularly assess user input to maintain a smooth experience on Quickbooks Desktop.

Follow the steps below:

1. Navigate to the Help section.
2. Pick the Send Feedback Online option.
3. Choose the Product Suggestion.
4. Enter your feedback recommendation.
5. Click the Send Feedback button.

In addition, we can explore third-party applications to find one that offers the functionality you need. Refer to our QuickBooks Desktop Market Place.

On another note, we can also tailor reports to match your unique style and specific business requirements. Refer to this page for more information: Set report preferences.

We appreciate your patience while we enhance our product. Your feedback is essential for pinpointing areas that need improvement. Please reply to this conversation if you have questions or concerns about your checks and labels in the QuickBooks Desktop version.