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JB80
Level 1

How to record Insurance proceeds for a totaled vehicle

We had a truck totaled this summer and received a full reimbursement from the insurance company.  How do I deposit the insurance funds, which are greater than the original value of the fixed asset, and eliminate the fixed asset from the books?  On the fixed asset, the only option is a 'sale'.  

1 Comment 1
Rustler
Level 15

How to record Insurance proceeds for a totaled vehicle

Create an income type account in the chart of accounts called Gain/Loss on assets
then journal entries

debit gain/loss and credit the fixed asset account for the balance in the fixed asset account
deposit the check received and use the gain loss account as the source account for the deposit

debit the accumulated depreciation fixed asset account for the balance in that account and credit the gain loss account. If you have not declared and posted accumulated depreciation for the fixed asset, the IRS does not care on a year to year basis. BUT, they do care when the fixed asset is disposed of. If this is the case then you need to talk to a tax accountant about the entries needed.

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