I Overpaid My Company Credit Card, how do I expense this

Hello there, MtWashUMC. I'm here to help you out on recording your overpayment in QuickBooks Desktop.

When recording an overpayment in QuickBooks Desktop, you don't need to create a new bill. Instead, simply edit the existing bill and enter the exact payment amount. The overpayment will be recorded as a vendor credit, which you can apply to future bills for that vendor.

Moreover, I have gathered these articles for you to use in generating reports according to your business needs and preferences:

• Customize reports in QuickBooks Desktop
• Customize company and financial reports
• Create, access, and modify memorized reports

If you have additional concerns regarding QuickBooks Desktop, feel free to post a reply on this thread.

This isn't an issue if you correct track your credit cards using a credit card account. A payment to a credit card isn't an expense, whether an under or over-payment, or an exact payment. It's just a transfer from your bank account to the credit card account.

To avoid this and other various issues, and for more accurate accounting, use credit card accounts to track your credit cards, much like you do to track your bank accounts.

Ok, maybe if I can clarify.  Over $4,000 was debited to our Bank Account for these overpayments. 

To get a zero when reconciling I need my deposits to match my payments. 

If the overpayment is not considered a "Bill", then I don't know how to note this extra payment. 

Note- The credit card is NOT set up as a "Banking" function, it is set up as a "Vendor", and I have no idea how to make an extra payment to a vendor without having a bill. An accounting friend said a similar thing- don't do anything, you have a negative balance, but currently in QB Desktop it doesn't look like this (we don't have any automatic web-based syncing between anything.) 

Thank you! So I entered the exact payment amount that I paid the credit card company. However QB won't let me save the payment because "You must assign an account for this transaction." I'm guessing its referring to the $4,042.02 that shows up at the end of the bill, unassigned an account because I don't have an account to assign this to. 

Yes, that would cause the message to appear.