Making ACH payments to vendors using QB Desktop

I appreciate you for taking the time to share your concern here in the Community, AUWUser17.

Let me provide you with complete information on how to make ACH payments to vendors using QuickBooks, and address your questions about the discontinuation of the integration between Melio and QuickBooks.

Firstly, please note that the discontinuation of the integration only affects QuickBooks Online (QBO), and you can continue making ACH payments to your vendors using QuickBooks Desktop (QBDT) with Bill Pay powered by Melio.

Additionally, you can use QuickBooks Bill Pay for QBO to make ACH payments to vendors. To use these services, you'll need to subscribe to a plan that works best for you and your business.

To activate and use these services, you can simply avail a plan, set it up, and start using them right away.

To pay bills in QBDT, you can follow these steps:

1. Select Pay bills from your homepage or Vendors.
2. Choose the bill you want to pay.
3. From Methods, select Schedule Online Payment.
4. Then, select Pay Selected Bills.

For more information, you can refer to the article: Pay bills online from QuickBooks Desktop. It provides detailed instructions on paying your first bill.

Moreover, to manage your expenses and accounts payable, you can generate vendor reports. You can refer to this article for more info: Customize vendor reports.

Please feel free to come back to this post if you have any other concerns or follow-up questions about paying vendors in QuickBooks. I am always here to help you.

Thank you very much for taking the time to respond. I am happy to hear that Bill Pay powered by Melio is still supposed to be working for QuickBooks Desktop.  Unfortunately, on my Quickbooks Desktop that option no longer appears under the Methods you listed in step 3 below. 

When I reached out to Melio about this, I got the following answer from them:

"I apologize for the inconvenience you are experiencing when trying to schedule a payment in QuickBooks Desktop. Melio connects with all versions that are supported by Intuit including the 2022 version. At this time, it only connects to A/R so your QuickBooks Desktop invoices can Get Paid. I've provided a link here as well that will speak more about this."

They are stating that at this time, Melio only connects to A/R and not A/P. We need it to connect with A/P. 

The link you provided above states: Note: Bill Pay, powered by Melio, is currently available for all 2022 and later versions of Pro Plus, Premier Plus, Premier Accountant, Enterprise, and Enterprise Accountant, as well as the 2023 and later versions for QuickBooks Desktop for Mac Plus.

We currently have the 2021 version of QuickBooks Desktop, not 2022. The option to use Bill Pay powered by Melio just disappeared last week. Could it be that we need to upgrade to the 2022 version to see the option to Schedule Online Payment reappear? I'm wondering if Melio stopped working with the 2021 version but maybe it still works with the 2022 version.  Please advise. Thanks in advance.

I appreciate your suggestions, @AUWUser17. I'm here to guide you on the actions you need to help take care of your Online Bill Pay in QuickBooks Desktop (QBDT).

Yes, other users (individual or non-admin) can now pay bills using the Bill Pay service powered by Melio with the latest version of QBDT 2022. 

Additionally, you can use QuickBooks Bill Pay for QBO by subscribing to a plan that works best for you and your business.

To activate and use these services, you can simply avail a plan, set it up, and start using them right away.

To pay bills in QBDT, you can follow these steps:

1. Select Pay bills from your homepage or Vendors.
2. Choose the bill you want to pay.
3. From Methods, select Schedule Online Payment.
4. Then, select Pay Selected Bills.

Moreover, to manage your expenses and accounts payable, you can generate vendor reports. You can refer to this article for more info: Customize vendor reports.

If you have further questions about having schedule online payments in QBDT, you can comment below, and we'll respond to you as soon as possible.

I am having the same issue and do not see the make online payments selection in the methods tab either.  I also use QuickBooks Desktop 2021 Enterprise Edition.  We are in the process of updating our systems so we can install the newer versions.  Until then, I guess this will mean we need to write checks again.  

Oue experience with bill pay has not been the best.  Since this was already offered and integrated, we thought it would work better than other services we looked at which would require double entry.

We have had numerous payments get paid via virtual card, when we did not select this method.  Our Vendors would not accept payments being made this way, so we had to chat with agents to get the transactions reversed so we could make them by check instead.  It takes a while to get money back from transactions that went out to Vendors incorrectly as well.  

Hopefully QuickBooks will take note of these issues and correct them.

 I appreciate you sharing your insight here in the Community, @Mel. I'm here to provide additional details to manage the feature of Online Bill Pay in QuickBooks Desktop (QBDT).

Bill Pay powered by Melio, is presently available for QBDT version 2022 and the latest. I understand that the Bill Pay option is highly beneficial for your business as it saves you time and effort. With Bill Pay, you can manage all your bills directly from your QuickBooks account, making it a convenient and efficient option.

To explore the feature of online bill payment, use pay bills using the Bill Pay service powered by Melio with the latest version of QBDT. 

Alternatively, you may utilize QuickBooks Bill Pay for QBO by subscribing to a plan that works best for you and your business.

In addition, you can consider upgrading your version by subscribing to the latest version of QuickBooks. If you wish to buy other versions, like QBDT Pro or Premier, you'll need to contact our sales department or our support team to assist you further with this matter.

I'm adding this article to help you generate vendor reports in QuickBooks Desktop: Customize vendor report.

If you have any concerns regarding bill payments, please leave a comment below. I'm here to assist you and ensure that you are taken care of. Have a great day.

I came across this article, and reviewed the QB support responses and the link they sent is plan subscription for QuickBooks online. Since you were referring to QB Desktop, I figured I would share my (limited) experience and perhaps it would help: 

I recently connected my QuickBooks Desktop with the online bill payments as I was leaving a company and had to transfer bill payment function to third party. It provided excellent opportunity to get off paper checks.

My version was QuickBooks Enterprise 2024 Contractor edition. The first step to make it work was related to licensing. I had the silver subscription plan for my QuickBooks. I had to upgrade my silver subscription to platinum to make the online bill payment powered by Melio work for us (and create approval workflow). 

I hope this helps. 

I absolutely LOVE how THREE quickbooks "Experts" copied exactly the same text word for word and repeatedly posted it as a response. They are either bots or very poorly trained monkeys. None of these replies are actually helpful. 

it's really sad what has happened to Intuit over the past 20 years. It's like watching Boeing, luckily QB's can't kill you, yet.