Showing results for 
Search instead for 
Did you mean: 
Level 2

payroll liabilities


Due to the PPP loan, we have opened a temporary bank account where the pop loan was deposited.  We usually pay our liabilities with our operating account, but this time we decided to go on EFTPS portal and pay 941 using the temporary bank accounts since it is only temporary rather than change it in QB.  Now, I noticed the payment schedule in QB still show pending to pay, how can I remove this?  please help me.


Thank you




2 Comments 2

payroll liabilities

You’re most welcome, @Patsypat20.

Let me provide you the steps on how to remove the payroll liabilities that show pending on your account.

Since the payment was made and liabilities still show as pending, you can enter historical tax payment or prior payments to mark them as paid.


Here’s how:


  1. Click the Help menu at the top and select About QuickBooks.
  2. On your keyboard, press Ctrl + Alt + Y to open the Setup YTD Amounts window.
  3. Select Next until you reach the Enter prior payments section.
  4. Click Create Payment.
  5. Enter the Payment Date and For Period Ending date accordingly.
  6. In the Taxes and Liabilities field, choose the payroll tax item you’ve already paid, and then enter the amount.
  7. Click on Accounts Affected button and select Do not affect accounts. By doing so, the prior payments will not affect your balances or show up in the bank register.
  8. Continue to the next by selecting Next Payment. Once all payments have been entered, click Done to save your work.
  9. Hit Finish to close the window.

You can check this article for additional details and screenshots for the steps I’ve provided: Enter historical tax payments in Desktop payroll.


QuickBooks Desktop also offers payroll and reports to help manage and track employee’s expenses. Please visit this link to learn more: Customize payroll and employee reports.

Reach back to me if you have any other questions concerning Quickbooks. I'd be happy to help. Have a nice day!

Community Champion

payroll liabilities

By paying your full 941 payment due from the PPP loan bank account you did not in fact do what you thought you set out to do since the EMPLOYER SS and MEDICARE are NOT allowable payroll expenses to be paid with PPP funds for forgiveness. Unless, of course, you used two bank accounts for making the payments. 


be that as it may, the proof of loan use is not tied to any one bank account and your proof is in reports, forms, and cancelled checks

Need to get in touch?

Contact us
Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up