Receive Payment in QBO

Let's make sure we'll record the bank fee correctly so it'll match the bank statement balance, @Maronda T.

In QuickBooks Online (QBO), if service charges and bank fees were added, we don't need to edit the original transaction. We can add the fee on the bank deposit window instead. Here's how:

1. Locate the deposit.
2. Enter the amount of the bank service fee as a negative amount (-75) from the Add other funds to this deposit section.
3. Enter the fee as a line item.
4. From the Account section, choose the Expense account you usually use in tracking bank fees.
5. Verify the deposit amount to make sure it's correct.
6. Click on Save and close.

If you don't have an account for bank fees, add one to your Chart of Accounts. Make sure to select Expenses as the account type. You can name the account "Bank Charges" or "Bank Fees" simply.

Moreover, I've included an article that'll help you review downloaded bank and credit card transactions and put them in the correct accounts: Categorize and match online bank transactions in QuickBooks Online.

I'll be here if you've got additional queries regarding bank transactions in QBO. It's always my pleasure to be of assistance. Take care.

Go to your bank register find the deposit and open it up. Then you will need to open the invoice and edit the invoice by adding a sales item for credit card fee and enter the fee as a ($10.00) to match the deposit that was made. If you do not already have a GL Account for Credit Card Fees you will need to set that up in your chart of accounts You can set this expense up as a Cost of Goods sold item or you can make it an expense account. I take mine to Cost of Goods Account.  If you do not have Credit Card Fees as a sales item you will also need to set that up. Go to Sales then to product services and then select New add Credit Card Fee Non Inventory and select the GL Account you have for credit card fees. You can ask your credit card processor to deduct the fee separately and to not reduce your deposit amount that way you do not have to do this.Also being that companies are now starting to add in a convenience fee for using a credit card for payment that quick books can make it to where we can set this up where it will automatically add in the fee to the invoice when it gets paid with a credit card.