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sparkle8487
Level 2

Receiving and entering a deposit from a customer

After reading a lot on QB on receiving a deposit from a customer, I just want to know if this process will work; or am I off base:

1 - Create an invoice for the deposit.  (I created "deposit" in my item list as an "other charge", with no sales tax)

2- Once customer pays this deposit, I create a credit memo (I created "deposit payment" in my item list as a "payment"), when I save the credit memo, I select "retain as an available credit". (This allows me to deposit funds to my checking now and save credit to apply to final invoice.)

3. I delete the original invoice for the deposit so a credit is remaining on the customer.

4. Once job is complete I create the full invoice and apply the credit.

I think this will work and is easier than so much I've seen on here!  Am I wrong? I've been researching so long I just want a simple way to request a deposit up front and then apply that to my final invoice. 

 

Solved
Best answer May 02, 2021

Best Answers
katherinejoyceO
QuickBooks Team

Receiving and entering a deposit from a customer

Hi there, @sparkle8487

 

Thanks for browsing our Community resources to get more ideas on how to receive and enter a deposit from a customer. The way you handle it on your end would work too. 

 

You'll also want to record upfront deposits in QuickBooks Desktop. Read through this article to learn more about this process: Manage upfront deposits or retainers.

 

Feel free to share your discoveries or post some more of your concern. I'm always around here to be your QuickBooks guide. 

View solution in original post

2 Comments 2
katherinejoyceO
QuickBooks Team

Receiving and entering a deposit from a customer

Hi there, @sparkle8487

 

Thanks for browsing our Community resources to get more ideas on how to receive and enter a deposit from a customer. The way you handle it on your end would work too. 

 

You'll also want to record upfront deposits in QuickBooks Desktop. Read through this article to learn more about this process: Manage upfront deposits or retainers.

 

Feel free to share your discoveries or post some more of your concern. I'm always around here to be your QuickBooks guide. 

View solution in original post

sparkle8487
Level 2

Receiving and entering a deposit from a customer

Thanks.  I had read that detail and it's too involved as I only have a few a year.  Since my method will work I'll go with it.  :)

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