Showing results for 
Search instead for 
Did you mean: 
Level 1

Record Vendor Payment Using EFT with Fee Expense

QB2021 Desktop Pro

Hello: I recently purchased services from an overseas vendor. Payment was made via Western Union (WU).

I withdrew cash from my business savings account, paid the WU clerk the money I owed the vendor plus the transaction fee. I kept the remaining cash (I did not know how much the WU fee would be so I withdrew enough extra cash to cover it).

QUESTION: How do I record this transaction in QB Desktop so that I see a) Withdrawal from savings, b) Payment to vendor, c) WU transaction expense and d) Cash draw to me? I am co-owner and have a Owner Equity Draw account setup.



3 Comments 3
QuickBooks Team

Record Vendor Payment Using EFT with Fee Expense

Hello, TeeJay.


I'd like to share some steps to help you record the transaction. Before doing so, please consult your accountant for advice to make sure your reports are accurate. 


You can write a check for the payment and include the transaction fee by following these steps:


  1. Go to Vendors > Vendor Center.
  2. Select the vendor's name and click the Manage Transactions drop-down menu.
  3. Choose Checks and when prompted about the unpaid bill, click Write your check.
  4. From the Bank Account drop-down list, select the business savings account. 
  5. Enter the other info.
  6. In the Expenses tab, select the accounts payable account on the first line and add the WU expense accounts on the second line.
  7. Add the amount and click Save & Close

Once done, open the bill and select Pay Bill. Then, add the credit by clicking the Set Credits button located in the Number of Credits section.


As for the cash draw to you, please check out the steps in this article: Set up and process an owner's draw account


To help manage your vendor payments and checks, please feel free to check out these articles:


Please let me know if you have more questions or need help with other concerns. I'll be around to help you out. Take care and stay safe.

Level 1

Record Vendor Payment Using EFT with Fee Expense

Renjolyn: Thank you for this guidance. I was able to create the check as you instructed. I did add a third line to the expenses for the DRAW so that the total check equaled the amount of cash I withdrew from the business savings account.

The next step, however, did not complete as you described it - I went into Pay Bill, selected the vendor to be paid then clicked on the SELECT CREDIT button. Unfortunately, there was no credit there in the amount of the check I just created/saved. I checked the Savings Account register and the transaction is listed there.

So that you are aware, I did go in and VOID the payment I had made on this bill prior to receiving your instructions. Unsure whether that impacted the new payment not appearing as a credit.

I appreciate any additional guidance you have to offer.




Record Vendor Payment Using EFT with Fee Expense

Thanks for keeping us updated and providing additional information, @TeeJay.


To isolate the issue of why the credit is not showing when paying bills, I recommend reviewing the check entered for that vendor. Make sure it uses the correct account, the Accounts Payable (A/P). BY doing this, it will create a credit to your vendor.


For more insights about handling credits, see the below links:


Please let me know if you have any other issues or concerns in the comment section, and I'll get back to you as soon as possible. Have a good one!

Need to get in touch?

Contact us