Simple Start Question

It's my priority to keep you back on track, @Floyd1140.

I know how much you want to record these bill expenses. However, this is only available in QuickBooks Essentials, Plus, and Advanced. These versions will allow you to create a bill and pay vendors when you upgrade through these subscriptions.

In your case, I suggest creating a check or an expense when paid through your bank. In this manner, you can assign the payment to a category and track them in QuickBooks Online.

Here's how:

1. Click + New and then select Expense/Check.
2. Choose a vendor name from the Payee drop-down.
3. Select an expense category to track bill payments and bill the amount.
   
   
    
4. Hit Save and close.

Moreover, I like you to check this article for more insights about recording expenses in QuickBooks Online: Difference between bills, checks, and expenses.

You may want to track your online banking expenses, feel free to connect your bank account to QuickBooks Online. With this, it will be faster to categorize bill payment transactions.

Should you have questions about recording transactions like income and expenses? Let me know. I'll respond as fast as I can. Take care and more power to your business, Floyd.

Thanks, so if I understand you correctly I can pay my bills through the bank, then enter them as expenses.  I should be able to assign the check number there as well correct?

we are a small Club and will be sending out monthly invoices and that’s straight forward.  Then when I deposit the checks just go to receive payments so each pledge shows up?

@Floyd1140 

As another option, signup for Melio account for free to manage your bills. You can't integrate it with Simple Start but you may keep records for your reference.

https://affiliates.meliopayments.com/pricing

Let me clear things up for you, @Floyd1140.

Yes, you can pay your bills through bank and record them as an expense or check and assign their respective transaction (expense/check) number. Refer to this article to know which should you choose: When to record checks or expenses?

To proceed, yes, you need to record the payment in QuickBooks to mark the invoice as paid, otherwise, the invoice stays open and remains unpaid in your reports. All the open invoices will then show under Outstanding transactions on the Receive payment page. 

Also, when you connect your bank and credit card accounts, QuickBooks automatically downloads all your transactions. All you need to do is categorize your downloaded transactions.

Additionally, I've included an article that'll help you see how much you're paying each vendor on a monthly basis: How to run and save a monthly expense report by vendor in QuickBooks Online.

Drop a reply anytime if you still have questions or concerns about managing your expenses in QBO. I'll be here to assist you further. Take care and have a nice day ahead.

Thanks again!   In invoices I get how to add a product/service but how do I remove it?  Also if I have outstanding invoices, where would I find them?

Let me guide you on how to remove products and services and locate your outstanding invoices, Floyd.

QuickBooks Online (QBO) is more than just an online version because it's accessible to small businesses everywhere. For now, deleting a product or service item is unavailable. You'll want to inactivate it so it'll not be listed on reports and transactions. Here's how:

1. Go to the Sales menu and select Product and Services.
2. On the right side of the search field, click the filter icon.
3. From the Action dropdown, select Make inactive. 
4. Click Yes to confirm.

Once done, you can go to the All sales tab and filter them so you'll be able to find your outstanding invoice. To do so, follow the steps below:

1. Go to the Sales menu and select All sales.
2. Under the Type drop-down, choose Invoices.
3. Under the Status field, select Open.
   
   

Moreover, QuickBooks offers a variety of reports that provides your business needs. To know what are the available reports for your QBO subscription, I've got this article that gives you the list: Reports Included In Your QuickBooks Online Subscription. 

Please touch base with us here if you need further assistance with invoices or products or services. I'd be glad to help.

Before when I created a pledge, under product description I had the choice of either hr/flat charge, or unit.  But last week someone in your migration team transferred data from desktop to simple start and now everything is different.  For example:

my dashboard now has “create invoice “ as before it has pledges.  Still under NEW they only list pledges.  Seems more user friendly but have 2 questions

is there a way that invoices are due after they are sent out?  And can I create a profit and loss for the previous year?