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FMW
Level 3

Vendor bills Paid--dte and check numbe

Good afternoon,

   I am trying to find a report that that will show me a list of bills for a specific vendor (or specific G/L #) showing the bills paid and the DATE BILL WAS PAID.

 

I get close but showing date paid column.

 

Thanks in advance for help.

 

 

10 Comments
SarahannC
Moderator

Vendor bills Paid--dte and check numbe

Hello there, FMW.

 

Let me share a few details on how to get the list of bills for a particular vendor that shows as paid status and date when they've been paid.

 

We can run the Transaction List by Vendor and customize this report and set it to our desired information. Click Reports from the main menu. Then, select the Transaction List by Vendor under Vendors & Payables. Once opened, follow the steps below to modify the report and be able to generate the information you'll want. Here's how:

 

  1. Click the Customize Report button.
  2. In the Display tab, add the Paid Date.
  3. In the Filters tab, add the following: Paid Status set to Closed and Transaction type set to Bill.
  4. Then, click OK.

 

Let's see the sample screenshot below for additional reference:

p.PNG

 

Make sure to select the correct dates since QuickBooks will generate the data based on the period setup. For more details about customizing the report, you can check this article from time to time: Customize reports in QuickBooks Desktop.

 

Let me know if you have follow-up questions. I'll be here to guide you further. Take care and stay safe!

FMW
Level 3

Vendor bills Paid--dte and check numbe

Good  morning,

  I appreciate your reply but it is not showing the paid date.  I've attached the report result following your directions.

It is very important that I can see when a bill was paid,for many reasons but in particular to be sure our vendor interest is calculated on paid date.

Please help!

FMW
Level 3

Vendor bills Paid--dte and check numbe

Good  morning,

  I appreciate your reply but it is NOT showing the paid date.  I've attached the result following your directions,

It is very important that I can see when a bill was paid,for many reasons but in particular to be sure our vendor interest is calculated on paid date.

 

Please help with a report that will provide what I am needing. 


@SarahannC wrote:

Hello there, FMW.

 

Let me share a few details on how to get the list of bills for a particular vendor that shows as paid status and date when they've been paid.

 

We can run the Transaction List by Vendor and customize this report and set it to our desired information. Click Reports from the main menu. Then, select the Transaction List by Vendor under Vendors & Payables. Once opened, follow the steps below to modify the report and be able to generate the information you'll want. Here's how:

 

  1. Click the Customize Report button.
  2. In the Display tab, add the Paid Date.
  3. In the Filters tab, add the following: Paid Status set to Closed and Transaction type set to Bill.
  4. Then, click OK.

 

Let's see the sample screenshot below for additional reference:

p.PNG

 

Make sure to select the correct dates since QuickBooks will generate the data based on the period setup. For more details about customizing the report, you can check this article from time to time: Customize reports in QuickBooks Desktop.

 

Let me know if you have follow-up questions. I'll be here to guide you further. Take care and stay safe!


 

 

Joesem M
QuickBooks Team

Vendor bills Paid--dte and check numbe

Thanks for getting back to us, @FMW.

 

I appreciate you for performing the steps provided by my colleague. Let me help share information about your concern in QuickBooks.

 

We recently had an issue about the Paid date isn't showing any information. But, this was already resolved. 

 

Let's make sure to update your QuickBooks to the latest released. This way, you have the latest features and fixes, here's how:

 

  1. Select the Help menu.
  2. Choose Update QuickBooks Desktop.
  3. Click the Update Now button from the Overview tab.
  4. Pick the Get Updates button.
  5. When the download finishes, restart QuickBooks.

 

However, if the problem persists, I'd suggest contacting our Customer Support Team. They can investigate this matter further and create an investigation ticket if other users experiencing the same.

 

Here's how:

 

  1. Open QuickBooks Desktop.
  2. Click the Help tab at the top menu bar.
  3. Click QuickBooks Desktop Help.
  4. Click the Contact us hyperlink.
  5. Select the Search for something else button.
  6. You'll be routed to the Here's how to connect with a QuickBooks expert section then click Start a Message.

 

To ensure we address your concern on time, check out our support hours.

 

I've added this article that covers basic information about reports in QuickBooks Desktop: Understand reports.

 

Let me know if there's anything else that I can help with your account by leaving a comment below. Take care and enjoy the rest of the week.

FMW
Level 3

Vendor bills Paid--dte and check numbe

I've updated and still no luck.

Now I'll need to get a hold of help.  This has wasted a lot of my time!

 

Thanks anyway.  Will  reply again if QB help team will really be able to help

FMW
Level 3

Vendor bills Paid--dte and check numbe


@Joesem M wrote:

Thanks for getting back to us, @FMW.

 

I appreciate you for performing the steps provided by my colleague. Let me help share information about your concern in QuickBooks.

 

We recently had an issue about the Paid date isn't showing any information. But, this was already resolved. 

 

Let's make sure to update your QuickBooks to the latest released. This way, you have the latest features and fixes, here's how:

 

  1. Select the Help menu.
  2. Choose Update QuickBooks Desktop.
  3. Click the Update Now button from the Overview tab.
  4. Pick the Get Updates button.
  5. When the download finishes, restart QuickBooks.

 

However, if the problem persists, I'd suggest contacting our Customer Support Team. They can investigate this matter further and create an investigation ticket if other users experiencing the same.

 

Here's how:

 

  1. Open QuickBooks Desktop.
  2. Click the Help tab at the top menu bar.
  3. Click QuickBooks Desktop Help.
  4. Click the Contact us hyperlink.
  5. Select the Search for something else button.
  6. You'll be routed to the Here's how to connect with a QuickBooks expert section then click Start a Message.

 

To ensure we address your concern on time, check out our support hours.

 

I've added this article that covers basic information about reports in QuickBooks Desktop: Understand reports.

 

Let me know if there's anything else that I can help with your account by leaving a comment below. Take care and enjoy the rest of the week.




QB program is great, when it works.
It's a shame that Intuit only helps if their answers (and not necessarily resolution) is paid for in advance.  It is my understanding that this "Paid Date" issue was resolved in an update (you wrote this yourself), but obviously, the update is not effective on Premier Desktop (as it would be on Premier Plus). 

I contacted support and was on the phone for over and hour with "help".   She eventually hung up on me, as I voiced my feelings on how INTUIT only helps "Plus" subscribers (24/7 tech support).    As it turns out, I do not subscribe to Premier Plus, which would afford me customer support resolution to this problem (maybe!).   However, in speaking with the support person, she could not even tell me even if I had the Plus, that this would resolve.
This presents 2 issues for me:
  1).  I would have to pay for support that  should already be supported by an UPDATE in and of itself, an update that should update on every desktop subscriber (with or without the Plus in Premier). 
  2).  With the Plus, there is no guarantee that this supposed UPDATE fix will show the Paid Date    Which leads me to believe one pays extra for support, but that doesn't mean your problem will be resolved.

I am requesting a report from you, following your own instructions, to see the information I've requested  (Paid Date), and also from anyone else  who has the same version I have...QBDT 2019 Premier (with and without the PLUS). 

Disgusted!







FMW
Level 3

Vendor bills Paid--dte and check numbe

Did not work.  QB program is great, when it works and the updates function as they reportedly should.

 

I telephoned support per your direction, and again, no help at all.


It's a shame that Intuit only helps if their answers (and not necessarily resolution) is paid for in advance.  It is my understanding that this "Paid Date" issue was resolved in an update (you wrote this yourself), but obviously, the update is not effective on Premier Desktop (as it would be on Premier Plus). 

I contacted support and was on the phone for over and hour with "help".   She eventually hung up on me, as I voiced my feelings on how INTUIT only helps "Plus" subscribers (24/7 tech support).    As it turns out, I do not subscribe to Premier Plus, which would afford me customer support resolution to this problem (maybe!).   However, in speaking with the support person, she could not even tell me even if I had the Plus, that this would resolve.
This presents 2 issues for me:
  1).  I would have to pay for support that  should already be supported by an UPDATE in and of itself, an update that should update on every desktop subscriber (with or without the Plus in Premier). 
  2).  With the Plus, there is no guarantee that this supposed UPDATE fix will show the Paid Date    Which leads me to believe one pays extra for support, but that doesn't mean your problem will be resolved.

I am requesting a report from you, following your own instructions, to see the information I've requested  (Paid Date), and also from anyone else  who has the same version I have...QBDT 2019 Premier (with and without the PLUS). 
I'm curious; can you provide a report with a "paid date"?  I'd like to see it.

 

FMW
Level 3

Vendor bills Paid--dte and check numbe

QB program is great, when it works.
It's a shame that Intuit only helps if their answers (and not necessarily resolution) is paid for in advance.  It is my understanding that this "Paid Date" issue was resolved in an update (you wrote this yourself), but obviously, the update is not effective on Premier Desktop (as it would be on Premier Plus). 

I contacted support and was on the phone for over and hour with "help".   She eventually hung up on me, as I voiced my feelings on how INTUIT only helps "Plus" subscribers (24/7 tech support).    As it turns out, I do not subscribe to Premier Plus, which would afford me customer support resolution to this problem (maybe!).   However, in speaking with the support person, she could not even tell me even if I had the Plus, that this would resolve.
This presents 2 issues for me:
  1).  I would have to pay for support that  should already be supported by an UPDATE in and of itself, an update that should update on every desktop subscriber (with or without the Plus in Premier). 
  2).  With the Plus, there is no guarantee that this supposed UPDATE fix will show the Paid Date    Which leads me to believe one pays extra for support, but that doesn't mean your problem will be resolved.

I am requesting a report from you, following your own instructions, to see the information I've requested  (Paid Date), and also from anyone else  who has the same version I have...QBDT 2019 Premier (with and without the PLUS). 

Disgusted!

MaryAnn_E
QuickBooks Team

Vendor bills Paid--dte and check numbe

Hello there, @ FMW.

 

Let me share these insights I have about the reports you can run in QuickBooks.

 

We can change the Summary Report Basis to Cash, you can change it by going to the Preferences. Allow me to help guide you on how.

 

  1. Click on Edit at the top menu bar.
  2. Select Preferences.
  3. Click on Reports & Graphs from the left pane.
  4. Go to the Company Preferences.
  5. Select Cash under Summary Reports Basis.
  6. Click OK.

 

Once done, all your reports will default to a Cash basis and pull up the Purchases by Vendor Detail report to view the pay date of the transactions.

 

For more information about the difference between cash and accrual basis, you can check this article: Differentiate Cash and Accrual basis.

 

Please let me know if you have any other questions in QuickBooks. I'll be always here to help you.

 

FMW
Level 3

Vendor bills Paid--dte and check numbe

That did not work.  Changed to Cash Basis, and in fact, the Purchases by Vendor Detail is blank (except for the column headings).

 

Do you have any other suggestions that will actually work?

 

Thank you

 

 

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