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RBQSCKS
Level 1

Vendor credit creating split expenses

I received an invoice for $2500 from a vendor that I have coded as follows:

 

Parts                    $2000  

Travel Exp            $1000

Repairs               ($500).  credit for overcharge on previous months repairs

 

When I generate my P&L for the month, Quickbooks has split every single expense in every category.  The negative repair is split into 5 amounts and every other expense is split into 2 amounts.

 

Can someone tell me why it is doing that?

3 Comments 3
ZackE
Moderator

Vendor credit creating split expenses

Thanks for reaching out to the Community, RBQSCKS.

 

Split transactions occur if multiple accounts are associated with a transaction, or if it was categorized that way. You can review how a transaction was entered by accessing it in your Transaction Center.

 

Here's how:

  1. In the top menu bar, go to Company, then Transaction Center.
  2. Choose your transaction's type.
  3. Use the search box to locate which record you're looking for. You can also rearrange your list by clicking the available column headers.
  4. Double-click the transaction once you've found it.
  5. Review how it was entered. If necessary, make any required changes.
  6. If changes were made, be sure to save them.

 

I've also included a couple detailed resources about working with split transactions which may come in handy moving forward:

 

Please feel welcome to send a reply if there's any additional questions. Have a great day!

RBQSCKS
Level 1

Vendor credit creating split expenses

Sorry that didn't really help.  I know how to find the transaction.  I don't know how to keep it from being split.

Tori B
QuickBooks Team

Vendor credit creating split expenses

Hi there, @RBQSCKS

 

Thanks for taking the time to get back to us. 

 

As my colleague, Zack, mentioned above, once you've located the transaction that has the split, you can make any necessary edits to it. When a transaction is associated with more than one account, it will show as a split transaction in QuickBooks. 

 

Once the edit has been made to the transaction, it should no longer show the split. 

 

If you have further questions about this process, please let me know. Take care! 

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