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BemisGin
Level 1

vendor credit needs to applied to a ach payment.

My insurance company has given me credit on my account.

My payments are made via payroll liabilities.

I now have a vendor credit that needs to be applied to an ACH deduction in my checking account.

How is this completed?

Thank you for your time and attention.

Solved
Best answer December 15, 2022

Best Answers
katherinejoyceO
QuickBooks Team

vendor credit needs to applied to a ach payment.

I'll help you with applying vendor credits to ACH, BemisGin.

 

Please keep in mind that a bill credit can only be used to reduce the total balance of an open bill.

 

To do this, you'll need to create a journal entry. Then, apply it to the existing credit. I'd recommend consulting an accounting professional to ensure your recording is accurate.

 

Here's how:

 

  1. In the Company menu, select Make General Journal Entries.
  2. Enter the date and fill in the entry number if necessary.
  3. Select the Account field, then choose Accounts Payable from the dropdown list.
  4. Enter the amount under the Credit column, then select the vendor name in the Name column.
  5. In the next line, select the Offset account and enter the amount under the Debit column, then click Save and close.

 

After that, follow these steps to apply the journal entry to the credit:

 

  1. Choose Pay Bills in the Vendors menu, select journal entry or bill
  2. Select Set Credits, then select the available credit under the Credits tab, then click Done.
  3. Select Save & Close.

 

Here's an article that will guide you in tracking the funds you owe your vendors: Accounts Payable workflows in QuickBooks Desktop.

 

Post some more if you have any other concerns or follow-up questions. Have a good one.

View solution in original post

3 Comments 3
katherinejoyceO
QuickBooks Team

vendor credit needs to applied to a ach payment.

I'll help you with applying vendor credits to ACH, BemisGin.

 

Please keep in mind that a bill credit can only be used to reduce the total balance of an open bill.

 

To do this, you'll need to create a journal entry. Then, apply it to the existing credit. I'd recommend consulting an accounting professional to ensure your recording is accurate.

 

Here's how:

 

  1. In the Company menu, select Make General Journal Entries.
  2. Enter the date and fill in the entry number if necessary.
  3. Select the Account field, then choose Accounts Payable from the dropdown list.
  4. Enter the amount under the Credit column, then select the vendor name in the Name column.
  5. In the next line, select the Offset account and enter the amount under the Debit column, then click Save and close.

 

After that, follow these steps to apply the journal entry to the credit:

 

  1. Choose Pay Bills in the Vendors menu, select journal entry or bill
  2. Select Set Credits, then select the available credit under the Credits tab, then click Done.
  3. Select Save & Close.

 

Here's an article that will guide you in tracking the funds you owe your vendors: Accounts Payable workflows in QuickBooks Desktop.

 

Post some more if you have any other concerns or follow-up questions. Have a good one.

BemisGin
Level 1

vendor credit needs to applied to a ach payment.

Thank you so very much for your reply. In my vendor menu, pay bills, I do not have the option of select journal entry, or bill select set credits.

I AM USING QUICKBOOKS DESKTOP PRO PLUS 2022

Thank you in advance for your time and attention.

Renee

BemisGin
Level 1

vendor credit needs to applied to a ach payment.

I was trying to follow your sets before entering the journal entry. Thank you so very much for your time and attention.

I believe I have corrected all the accounts.

Renee

 

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